Scribe

ADP, Inc.; Ventura (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Wellness coverage

401(k) match

Paid holidays

Employee Assistance Program

Flexible spending accounts

Job summary

ADP, Inc. in Ventura, CA is seeking a Scribe to serve as the personal data assistant to the Provider, transcribing patient visits with accuracy and collaborating with care team members to ensure comprehensive documentation.

You will help prepare patient charts, review chronic conditions, and support care quality measures. The role emphasizes precise clinical documentation, teamwork with medical staff, and interaction with the EHR system to capture detailed patient information during visits.

Qualifications

• High school diploma or equivalent (GED).
• Bachelor’s degree preferred but not required.
• Successful completion of ascribe training or medical assisting program preferred.
• Bilingual Spanish is preferred.
• Knowledge of medical terminology.
• Ability to type 65+ words per minute.
• Ability to communicate effectively with patients and staff.
• Understand HCCs and Medicare.

Responsibilities

• Maintains records and assists with clinical paperwork (i.e., refills, orders, forms, referrals, etc).
• Helps clean and maintain workstation and exam rooms.
• Places orders and completes inbox items at the direction of the healthcare provider.
• Work cooperatively with others, including appropriate communication with patients, providers, support staff, and administration.
• Review and prepare patient charts prior to visit with Provider including review and preparation of the patient’s chronic medical conditions and care quality measures.
• Observe and record Patient encounters/examinations by accompanying the Provider into the exam room or via virtual connection.
• Transcribe Patient visits with accuracy and detailed information.
• Transcribe the Patient history, physical exam findings, consultations, labs, x-rays, and other evaluations, as stated by the Provider.
• Document any procedures, medications, injections, and tests that are either ordered or completed by the Provider.
• Prepare care plans and patient facing instructions as directed by the Provider, communicate/collaborate with the care-team to assure that all elements of the care plan are addressed and completed.
• Communicate with the care team including Medical Assistants, Referrals Coordinator, Case Management, and scheduling team on any follow up, procedures or orders that may be needed.
• Maintain up-to-date information for the Provider(s) during every visit, if necessary.
• Prepare for and provide patient education documents, as needed.

Skills

Bilingual Spanish

Medical terminology

Typing 65 WPM

Effective communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

EMR system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Scribe

Regular Full Time Technical PMG - Johnson, Ventura, CA, US

2 days ago Requisition ID: 1556

Salary Range: $23.00 To $25.00 Hourly

Job Summary:

The intent of this job description is to provide a summary of the major duties and responsibilities performed in this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

The goal of this position is to be the personal data assistant to the Provider, and to assist with assuring that our patients are receiving high quality, comprehensive healthcare. This means you are responsible for transcribing patient visits with accurate and detailed information, communicating and collaborating with multiple members of the care team, and building your understanding of the healthcare delivery system.This role also interfaces with the quality/care management team to improve best practices.Medical Scribes are trained to be experts in structured clinical assessments, accurate and specific documentation and team based, patient-centered care.

We start simple: build meaningful relationships with patients and their families, then layer resources to help our teams provide excellent care. We emphasize the use of technology to improve care quality and make life easy for our providers. Please note that this is a full-time position, 40 hours per week.

Essential Job Duties: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains records and assists with clinical paperwork (i.e., refills, orders, forms, referrals, etc ).
• Helps clean and maintain workstation and exam rooms.
• Places orders and completes inbox items at the direction of the healthcare provider.
• Work cooperatively with others, including appropriate communication with patients, providers, support staff, and administration.
• Review and prepare patient charts prior to visit with Provider including review and preparation of the patient’s chronic medical conditions and care quality measures.
• Research existing chart documentation, legacy EHR, and outside medical records to discover and validate Risk Adjusted Diagnosis (HCC Codes) and build documentation in the patient's problem list and current encounter.
• Observe and record Patient encounters/examinations by accompanying the Provider into the exam room or via virtual connection.
• Transcribe Patient visits with accuracy and detailed information.
• Transcribe the Patient history, physical exam findings, consultations, labs, x-rays, and other evaluations, as stated by the Provider.
• Document any procedures, medications, injections, and tests that are either ordered or completed by the Provider.
• Prepare care plans and patient facing instructions as directed by the Provider, communicate/collaborate with the care-team to assure that all elements of the care plan are addressed and completed.
• Communicate with the care team including Medical Assistants, Referrals Coordinator, Case Management, and scheduling team on any follow up, procedures or orders that may be needed.
• Maintain up-to-date information for the Provider(s) during every visit, if necessary.
• Prepare for and provide patient education documents, as needed. These may be from the EHR library or could be company specific.
• Other duties as assigned.

Required education and experience: The requirements listed below are representative of the knowledge, skills, and/or ability required.

• High school diploma or equivalent (GED).
• Bachelor’s degree preferred but not required.

Minimum Experience Required:

• Successful completion of ascribe training or medical assisting program preferred.

Minimum Knowledge and Skills Required:

• Bilingual Spanish is preferred.
• Knowledge of medical terminology.
• Ability to type 65+ words per minute.
• Ability to communicate effectively and congenially with patients and staff members in person and over the phone.
• Ability to exercise tact, initiative, and good judgement when interacting with patients and staff.
• Ability to record observations and notes completely, accurately, literately, and concisely.
• Ability to learn and code for Hierarchical Condition Categories.
• Computer skills necessary to navigate the company’s EMR system.
• Ability to accept supervision and feedback.
• Understand HCCs and Medicare.
• Possess a selfless, team-player mentality.
• Known for their dependability and reliability.
• Strives for excellence.
• Capacity to prioritize tasks.
• Pursuing a career in medicine (i.e. – Doctor, Physician’s Assistant, Nurse Practitioner, etc.)

Benefits at a Glance:We offer a comprehensive benefits package designed to support your health, family, financial security, and work-life balance. This includes wellness coverage (medical, dental, vision), life and disability options (life, AD&D, voluntary plans), flexible spending accounts (healthcare and dependent care), retirement savings with a 401(k) match, employee referral bonuses, and generous time off including paid holidays. Employees also have access to an Employee Assistance Program to support overall well-being.

Locations may vary depending on where the need is for coverage.

Travel:Employees must be willing to float to various locations within their county, as needed for shift coverage or training purposes.

Travel Percentage: 10-30%

Work Authorization: Must be authorized to work in the United States.