SCI Lung Center Program Administrator (Hybrid)

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Stanford University School of Medicine is seeking a Program Administrator to support a new Lung Research Center within the Stanford Cancer Institute. This hybrid role focuses on strategic planning, budget oversight, and cross‑institution collaboration to accelerate lung cancer research and translate discoveries into treatments.

The position requires advanced degrees in biomedical fields and experience in academic research administration, donor relations, and program communications.

Qualifications

• Advanced degree in biomedical sciences, public health, or related field.
• Experience in academic/biomedical research administration with progress reporting and compliance.
• Experience monitoring budgets and preparing financial reports for grants.
• Experience planning meetings, workshops, or multi-institutional events.
• Experience developing content for websites, newsletters, or program communications.
• Familiarity with institutional administrative/financial systems in large academic/medical settings.
• Experience working with philanthropic donors, private foundations, and fundraising teams.
• Experience collaborating with executives and high-net-worth individuals.

Responsibilities

• Lead strategic planning and analysis for complex programs with broad challenges.
• Administer and evaluate programs, ensure policy compliance, resolve cross‑boundary issues.
• Represent the program to university and external stakeholders.
• Develop and manage outreach strategies including communications and compliance.
• Oversee staff in program development and implementation.
• Develop or oversee budgets; monitor, forecast and report finances.

Skills

Research administration

Budget reporting

Meeting planning

Content development

Admin systems

Fundraising

Executive engagement

Education

Master’s or PhD in biomedical sciences/public health

Bachelor’s degree and eight years relevant experience

Job description

Stanford Cancer Institute Lung Center Program Administrator (Hybrid)

The Stanford Cancer Institute (SCI) is seeking an experienced Program Administrator to support a new Lung Research Center, made possible by initial and ongoing philanthropic support. This initiative is designed to accelerate progress in lung cancer research by fostering collaboration among scientists and clinicians with a shared focus. By bringing together diverse expertise around a common goal, the center aims to spark innovative research ideas, strengthen existing programs, and build a dynamic community of investigators with the same focus. Ultimately, the Lung Center is committed to advancing discoveries that translate into meaningful treatments and improved outcomes for patients.

Job Description

The Stanford Cancer Institute (SCI) is seeking an experienced Program Administrator to support a new Lung Research Center, made possible by initial and ongoing philanthropic support. This initiative is designed to accelerate progress in lung cancer research by fostering collaboration among scientists and clinicians with a shared focus. By bringing together diverse expertise around a common goal, the center aims to spark innovative research ideas, strengthen existing programs, and build a dynamic community of investigators with the same focus. Ultimately, the Lung Center is committed to advancing discoveries that translate into meaningful treatments and improved outcomes for patients. The SCI earned its most recent comprehensive cancer center designation by the NCI in 2022, and is a prominent, growing and complex Institute within Stanford Medicine. Cancer clinical research is integrated throughout Stanford Medicine which is comprised of Stanford School of Medicine and our adult and pediatric health systems – Stanford Health Care and Stanford Children’s Health. The SCI actively works to build synergies and collaborations across Stanford Medicine. Given the SCI’s mission, breadth, and depth, we thrive in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. You will be working with a leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.

Desired Qualifications

• Advanced degree (master’s or doctoral) in biomedical sciences, public health, or a related field.
• Demonstrated experience in academic or biomedical research administration, including progress reporting and compliance with institutional or funding requirements.
• Demonstrated experience monitoring budgets and preparing financial reports for research projects or grants.
• Demonstrated experience planning and organizing meetings, workshops, or multi-institutional symposia.
• Demonstrated experience developing content for websites, newsletters, or other program communications.
• Familiarity with institutional administrative and financial systems, or comparable experience in a large academic or medical research institution.
• Demonstrated experience working with philanthropic donors, private foundations, and fundraising teams
• Demonstrated experience working with top-tier executives and/or high-net-worth individuals

PHYSICAL REQUIREMENTS

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

May work extended hours or weekends.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties

• Lead strategic planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges requiring subject matter expertise. May provide development of program or function from initial concept to implementation.
• Manage the administration and evaluation of programs or functions. Oversee the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that often span organizational boundaries.
• Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Develop and manage outreach strategy that includes relationship development, communications, and compliance.
• Oversee or supervise staff in the development and implementation of programs or functions.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

Minimum Education And Experience

Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
• Demonstrated excellent planning, organizational and analytical skills.
• Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
• Demonstrated ability to manage financial, organizational and staff resources.
• Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
• Relevant subject matter expertise.

About Us

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affiantive Action Policy; Know Your Rights: Workplace Discrimination is Illegal.