SCI Lung Center Program Administrator (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Stanford University is seeking an experienced Program Administrator to support a new Lung Research Center within the Stanford Cancer Institute (SCI). This hybrid role focuses on leading strategic planning, budget oversight, and cross-institutional coordination to accelerate lung cancer research and translate discoveries into patient care.

You will work with scientists, clinicians, and philanthropic partners to develop programs, manage reporting and compliance, and build a dynamic community of

Qualifications

• Advanced degree in biomedical sciences, public health, or related field.
• Experience in academic or biomedical research administration with reporting/compliance.
• Experience monitoring budgets and financial reports for research projects or grants.
• Experience planning meetings, workshops, or multi-institutional symposia.
• Experience developing content for websites/newsletters/program communications.
• Familiarity with institutional administrative/financial systems in a large academic/medical research institute.
• Experience with philanthropic donors, private foundations, fundraising teams.
• Experience working with top-tier executives and/or high-net-worth individuals.

Responsibilities

• Lead strategic planning and analysis for complex programs with significant challenges.
• Oversee administration and evaluation of programs; ensure policy/regulatory compliance.
• Represent the program to university and external stakeholders.
• Develop and manage outreach and communications strategies; ensure compliance.
• Oversee staff and program implementation.
• Develop and oversee budgets; monitor, forecast, and report finances.

Skills

Leadership skills

Planning & analysis

Financial reporting

Meetings & workshops

Content development

Institutional systems familiarity

Donor & philanthropy experience

Executive interaction

Education

Master’s or Doctoral degree in biomedical sciences/public health

Bachelor’s degree in any field

Job description

Stanford Cancer Institute Lung Center Program Administrator (Hybrid)

The Stanford Cancer Institute (SCI) is seeking an experienced Program Administrator to support a new Lung Research Center, made possible by initial and ongoing philanthropic support. This initiative is designed to accelerate progress in lung cancer research by fostering collaboration among scientists and clinicians with a shared focus. By bringing together diverse expertise around a common goal, the center aims to spark innovative research ideas, strengthen existing programs, and build a dynamic community of investigators with the same focus. Ultimately, the Lung Center is committed to advancing discoveries that translate into meaningful treatments and improved outcomes for patients.

The SCI earned its most recent comprehensive cancer center designation by the NCI in 2022, and is a prominent, growing and complex Institute within Stanford Medicine. Cancer clinical research is integrated throughout Stanford Medicine which is comprised of Stanford School of Medicine and our adult and pediatric health systems – Stanford Health Care and Stanford Children’s Health. The SCI actively works to build synergies and collaborations across Stanford Medicine. Given the SCI’s mission, breadth, and depth, we thrive in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. You will be working with a leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.

DESIRED QUALIFICATIONS:

• Advanced degree (master’s or doctoral) in biomedical sciences, public health, or a related field.
• Demonstrated experience in academic or biomedical research administration, including progress reporting and compliance with institutional or funding requirements.
• Demonstrated experience monitoring budgets and preparing financial reports for research projects or grants.
• Demonstrated experience planning and organizing meetings, workshops, or multi-institutional symposia.
• Demonstrated experience developing content for websites, newsletters, or other program communications.
• Familiarity with institutional administrative and financial systems, or comparable experience in a large academic or medical research institution.
• Demonstrated experience working with philanthropic donors, private foundations, and fundraising teams
• Demonstrated experience working with top-tier executives and/or high-net-worth individuals

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours or weekends.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Responsibilities

Core Duties:

• Lead strategic planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges requiring subject matter expertise. May provide development of program or function from initial concept to implementation.
• Manage the administration and evaluation of programs or functions. Oversee the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that often span organizational boundaries.
• Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Develop and manage outreach strategy that includes relationship development, communications, and compliance.
• Oversee or supervise staff in the development and implementation of programs or functions.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

Minimum Education and Experience

Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
• Demonstrated excellent planning, organizational and analytical skills.
• Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
• Demonstrated ability to manage financial, organizational and staff resources.
• Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
• Relevant subject matter expertise.

IsExpired:false