School Secretary I - Collins Elementary 27TP074

West Contra Costa Unified School District; Richmond (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

West Contra Costa Unified School District is seeking a dedicated School Secretary I to provide secretarial and receptionist duties at an elementary campus. The role relieves the principal of clerical tasks and supports daily office operations with accuracy and discretion.

Responsibilities include answering calls, greeting the public, maintaining attendance records, handling student files, processing supplies orders, coordinating with teachers and district staff, and assisting with minor health

Qualifications

• Basic modern office methods.
• Correct English usage, spelling, grammar, and punctuation.
• Common office machines and some skill in their operation.

Responsibilities

• Perform clerical work of average difficulty with accuracy and speed.
• Take messages for the principal and teachers; act as receptionist and provide information.
• Maintain student attendance records and prepare regular attendance reports for the district office.
• Register students, maintain student files, and handle supply orders and materials coordination.
• Assist teachers with typing and use of office machines as needed.

Skills

Office methods

English usage

Office machines

Education

High school education or equivalent

Tools

Office machines

Job description

Job Description / Essential Elements

Under the general supervision of a principal, to act as secretary and receptionist and to perform a wide variety of responsible clerical duties; to assist the principal by relieving him of clerical detail; and to do related work as required.

Definition

Job Description / Essential Elements

Under the general supervision of a principal, to act as secretary and receptionist and to perform a wide variety of responsible clerical duties; to assist the principal by relieving him of clerical detail; and to do related work as required.

Job Characteristics

Positions in this class exist at elementary schools and are characterized by the relatively small amount of supervision received, since many of the duties may be performed while the principal is absent from the office. The School Secretary I, however, is not required to take any actions requiring the application of techniques of professional education or the making of policy decisions and most clerical operations are routine and repetitive. Frequent contacts with parents, teachers, and students are characteristic of these positions. Although stenography may be desirable it is not a requirement of positions in this class.

Example Of Duties

Acts as secretary to an elementary principal; takes and refers messages for the principal and for teachers and acts as receptionist; gives information to the public regarding school matters over the counter and by telephone; independently answers routine correspondence, usually by form letters, not requiring the principal’s attention; keeps records of student attendance and makes regular reports of attendance to the district office; registers students and maintains all student records and prepares reports including supply orders; collects district funds and keeps bookkeeping records of employees for payroll purposes; coordinates exchanges of textbook, library and audio visual materials among the teachers; types a variety of materials from oral directions, rough draft, copy or notes; telephones and confers with parents regarding pupil’s absences and other matters of student welfare; schedules school appointments for pupils with the district physician and nurse; administers minor first aid and/or medication to pupils in the absence of the school nurse; gives clerical assistance to teachers on work requiring typing and the use of office machines, such as mimeograph and duplicating machines.

Qualifications

Knowledge of:

• Basic modern office methods;
• Correct English usage, spelling, grammar, and punctuation;
• Common office machines and some skill in their operation.

Ability To

• Perform clerical work of average difficulty with accuracy and speed;
• Learn specific rules, laws and policies quickly and to apply them with good judgment in a variety of procedural situations;
• Make mathematical calculations quickly and accurately;
• Compile and maintain accurate and complete records and reports;
• Understand and carry out oral and written directions;
• Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships with children and adults;
• Type from clear copy at a rate of 45 words a minute.

Experience

One year of experience in clerical work, preferably requiring frequent contact with the public.

Education

High school education or the equivalent in training and experience.

MB: hs

5/8/78

Requirements / Qualifications

Must pass District Exam. Candidates meeting minimum qualifications may be invited for testing

Per contract agreement, current WCCUSD employees will be considered first for vacant positions.

WCCUSD Employees must submit a complete and up-to-date application & any other required attachments.

• Resume

Comments And Other Information

Nondiscrimination Statement

The West Contra Costa Unified School District prohibits discrimination, intimidation,

harassment (including sexual harassment), or bullying based on a person’s actual or perceived

ancestry, color, disability, gender, gender identity, gender expression, immigration status,

nationality, race or ethnicity, religion, age, sex, sexual orientation, or association with a person

or a group with one or more of these actual or perceived characteristics.

For questions or complaints, contact Equity Compliance Officer/Title IX Coordinator: Jose

Espinoza, 1108 Bissell Avenue, Richmond, CA 94801, [phone], [e-mail], and Section 504 Coordinator: Christine Hatcher, Comprehensive Coordinated Early Intervening Services Plan (CCEIS), 3000 Parker Road, Richmond, CA 94806, [phone], [e-mail].

Declaración de No Discriminación

El Distrito Escolar Unificado de West Contra Costa prohíbe la discriminación, la intimidación,

el acoso (incluyendo el acoso sexual) o la intimidación en base a las características reales o

percibidas de descendencia, color, discapacidad, género, identificación con un género

determinado, expresión de pertenencia a un género, estado migratorio, nacionalidad, raza u

origen étnico, religion, edad, además de sexo, orientación sexual o asociación con una persona o grupo de personas con una o más de estas características ya sean reales o percibidas.

Para preguntas o quejas, comuníquese con el personal del Oficial de Cumplimiento la

Equidad/Coordinador del Título IX: Jose Espinoza, 1108 Bissell Avenue, Richmond, CA 94801,

[phone], [e-mail], y Sección 504 Coordinadora: Christine Hatcher, Plan de Servicios Integrales de Intervención Temprana Coordinados (CCEIS), 3000 Parker Road,

Richmond, CA 94806, [phone], [e-mail].