School Secretary FOR CURRENT ELIGIBLE CANDIDATES ONLY

Poway Unified School District; San Diego (CA); Sur place; USD 25 000 - 41 000; Plein temps

Résumé du poste

Poway Unified School District seeks a dedicated school-based secretary at Bernardo Heights Middle School. The role involves managing office workflows, coordinating communications among staff, students, and families, and supporting the administrator with routine clerical tasks.

Applicants must be current contracted district employees with at least six months of service and in satisfactory standing. 40 hours per week, 10 months per year, with duties including payroll support and interview

Qualifications

• Graduation from high school and two years of secretarial or clerical experience, preferably in a school environment working with students.
• Typing at least 45 words per minute; willingness to certify proficiency in writing.

Responsabilités

• Perform a variety of independent secretarial and clerical functions at a middle school; coordinate office activities and communications.
• Provide public relations and information services for the administrator; direct inquiries to appropriate campus services.

Connaissances

Public relations

Office coordination

Communication skills

Typing 45 wpm

Formation

High School Diploma

Outils

Office software

Computer basics

Description du poste

This position is being offered as a promotional only opportunity. Applicants must be current contracted employees who have been with the district for 6 months or more, and in satisfactory standing.

PUSD Classification Salary Range 29: $23.13 - $29.60 per hour

Promotional Pay Rate is based on Rule #70.200.4 (see below)

Hourly rate may be slightly lower for employees currently on the 55 schedule (hired prior to 2013) due to the Retirement contribution.

Currently (1) Vacancy at Bernardo Heights Middle School (40 hrs per week/ 10 months/ year)

This list will also be used to fill future vacancies that occur within the life of the list.

Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1).

BASIC FUNCTION

• Perform a variety of independent secretarial and clerical functions at a middle school; coordinate school office activities; perform public relations and communication services for the administrator.
• Perform a variety of independent secretarial and clerical functions at a middle school, relieving the supervisor of routine administrative detail as appropriate.
• Perform public relations and communication services for the administrator; coordinate flow of communications between administrators, faculty, staff, students, parents and the community; receive and respond to inquiries, requests and concerns; direct students and visitors to appropriate campus services.
• Type a variety of correspondence, reports, lists, letters and other documents including those of a confidential nature; prepare, take minutes and provide agendas for committee and group meetings as assigned; maintain master calendar as directed.
• Schedule and coordinate meetings, appointments and conferences; screen visitors and phone calls; open, sort, screen, distribute and send mail; communicate phone messages to administrator.
• Prepare, distribute, collect and process specialized forms, packets and information; maintain complex records, lists, logs and files related to students, class schedules, staff, attendance, campus activities, budget and instructional programs.
• Prepare and maintain current lists, records and reports of students assigned to detention, suspension or campus clean-up activities as directed; receive and process discipline forms as assigned.
• Compose, prepare and assemble materials including correspondence, calendars and summary reports; research, collect, compile and edit other reports, manuals and documents.
• Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements.
• Communicate with students, staff and the public, providing information related to District policies, regulations, school functions, activities and programs; make decisions regarding procedural matters according to established guidelines.
• Operate a variety of office equipment including a typewriter, copier, laminator, facsimile, calculator, two-way radio, transcription equipment, computer and assigned software.
• Provide work direction and oversee student workers as assigned; monitor workflow, attendance and performance, adjusting duties to complete assignments in a timely and efficient manner.
• Participate in other assigned activities such as assisting with payroll, evaluations and preparing schedules, distributing keys and bus passes, performing receptionist duties, maintaining office equipment, scheduling and preparing for applicant interviews, assigning lockers and coordinating facility activities.
• Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
• Assist in locating and checking in substitute teachers as assigned.
• Monitor inventory level of office supplies and order as necessary.
• Perform related duties as assigned.

NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

Any combination of education and experience equivalent to:graduation from high school and two years of responsible secretarial or clerical experience preferably in a school environment working with students.

KNOWLEDGE AND ABILITIES

• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Operation of a computer and assigned software.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.

ABILITY TO

• Perform and coordinate office, secretarial and clerical work in support of a middle or high school Assistant Principal.
• Perform public relations and communication services for the administrator.
• Perform problem solving tasks requiring independent judgment.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
• Learn applicable sections of the State Education Code and other applicable laws.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Operate a computer and assigned software.
• Work independently with little direction.
• Meet schedules and time lines.
• Plan and organize work.
• Type and input data at an acceptable rate of speed.
• Compose correspondence independently.

LICENSES AND OTHER REQUIREMENTS

Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment.

SELF CERTIFICATION OF TYPING/KEYBOARDING SKILLS

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

WORKING CONDITIONS

ENVIRONMENT: Office environment..

Constant interruptions..

Excessive intermittent noise.

PhYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard.

Sitting for extended periods of time.

Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.

Hearing and speaking to exchange information in person or on the telephone..

HAZARDS: Potential for contact with dissatisfied or abusive individuals.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.

For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District,15250 Avenue of Science, San Diego, CA 92128-3406,858-521-2800, extension 2761.