School Secretary: Attendance & Records

Danbury Public Schools; Germantown (CT); On-site; USD 38,000 - 52,000; Full time

Job summary

Danbury Public Schools seeks an Administrative Assistant - Grade 3 for the Alternative Center for Excellence (ACE) High School. The role provides clerical and administrative support to the Building Principal and ACE staff to ensure smooth school operations and accurate student records.

Responsibilities include attendance tracking, scheduling, communications with families, and coordinating meetings, while maintaining confidentiality and professionalism in a dynamic high school environment.

Qualifications

• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organizational and time management skills in a fast-paced school environment.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with staff and district personnel.
• Bilingual skills in Spanish or Portuguese strongly preferred.

Responsibilities

• Serves as a primary point of contact for students, families, staff and visitors, maintaining a professional, welcoming office environment.
• Answers and manages a multi-line phone system; provides information and takes detailed messages.
• Coordinates communications between school staff, families, district departments, and outside agencies as needed.
• Maintains attendance and student records; supports enrollment and reporting processes.
• Prepares, formats, and distributes letters, notices, and meeting materials.
• Maintains accurate student information in PowerSchool and related records.
• Manages office supplies and coordinates meeting logistics and materials.
• Supports school activities and attendance initiatives to promote student engagement.

Skills

Interpersonal skills

Confidentiality

Time management

Written communication

Independent work

Customer service

Bilingual (Spanish/Portuguese)

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerSchool

Google Workspace

Job description

Danbury Public Schools seeks an Administrative Assistant - Grade 3 for the Alternative Center for Excellence (ACE) High School. The role provides clerical and administrative support to the Building Principal and ACE staff to ensure smooth school operations and accurate student records.

Responsibilities include attendance tracking, scheduling, communications with families, and coordinating meetings, while maintaining confidentiality and professionalism in a dynamic high school environment.