School Registrar & Admin Support Specialist

Fort Wayne Community School District; Fort Wayne (IN); On-site; USD 20,000 - 30,000; Full time

Job summary

Fort Wayne Community School District is seeking an 8-hour Secretary/Registrar at Portage Middle School in Fort Wayne, Indiana. The role supports administrators, maintains student records, and manages schedules and communications within FWCS policies.

The position requires a high school diploma and clerical experience, with strong office, computer, and communication skills. It offers full-time hours, a busy school environment, and opportunities to contribute to student success.

Qualifications

• High school diploma with three years clerical or secretarial experience.
• Strong office, computer, public relations and oral/written communication skills; knowledge of terminology and procedures of the office.

Responsibilities

• Provide secretarial support for one or more administrators; compose (or from oral instructions) a variety of correspondence and materials; review and proofread documents.
• Coordinate flow of communications; answer calls; schedule appointments, meetings and events; organize mail and distribute materials.
• Welcome visitors; assist staff and public; respond to inquiries about operations, timelines, policies and procedures.
• Maintain student records and transcripts; prepare schedules, progress reports and grade reports; enroll students and manage records requests.
• Withdraw students; send records; manage student folders and reports; support Education Verifications and purge old records.
• Communicate with Guidance on enrollments and withdrawals; assist in registration; check in/out textbooks.
• Provide back-up health services and administer basic first aid per FWCS policies.

Skills

Office skills

Public relations

Oral communication

Written communication

Education

High school diploma

Tools

Microsoft Office

Job description

Fort Wayne Community School District is seeking an 8-hour Secretary/Registrar at Portage Middle School in Fort Wayne, Indiana. The role supports administrators, maintains student records, and manages schedules and communications within FWCS policies.

The position requires a high school diploma and clerical experience, with strong office, computer, and communication skills. It offers full-time hours, a busy school environment, and opportunities to contribute to student success.