School Receptionist & Office Coordinator

Geary County USD 475; Junction City (KS); On-site; Full time

Job description

Receptionist

Purpose Statement
The job of Receptionist is done for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; providing office management for school site; implementing support for a variety of administrative processes; assisting in the completion of school site daily procedures; providing secretarial support; and working with other school personnel, as assigned.

This job reports to Building Administrator.

Essential Functions

• Answer telephone system for screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assist with personnel processes (e.g. resignations/terminations/retirements/ payroll/substitute schedules/ background checks, absences, etc.) for completing and distributing to proper administrator for approval.
• Coordinate a variety of processes (e.g. District Vehicle availability schedule, background checks, Para Educator testing, etc.) for ensuring accurate scheduling and implementation.
• Greet individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for responding to inquiries; and directing individuals to appropriate location in accordance with established building security procedures.
• Handle mailing procedures (e.g. receiving, sending, and distributing mail, etc.) for ensuring daily mail preparation and delivery.
• Implement student processes (e.g. attendance, truancy procedures, student passes, student attendance, etc.) for preparing paper work and distributing through appropriate channels.
• Maintain reception area materials (e.g. job applications, newsletters, event calendars, etc.) for providing resource information to visitors.
• Maintain building information (e.g. use schedules, staff directories, emergency contacts, etc.) for providing reference information.
• Manage office inventory for ensuring adequate supply of items.
• Monitor school calendar and daily announcements for providing necessary support for conveyance of accurate daily information.
• Utilize multiple software systems (e.g. scheduling, copying, faxing, data entry, filing, etc.) to support office operations.

Other Functions

• Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include preparing and maintaining accurate records; operating multiple software systems; classifying data and/or information; customer service.; administering first aid; applying assessment instruments; operating equipment used; planning and managing projects; and screening telephone calls.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; school site operation and procedures; grammar, spelling and punctuation; office practices; and school site safety and security practices.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; displaying tact and courtesy; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; organizing tasks; setting priorities; and working as part of a team.

Responsibility
Responsibilities include working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 30% sitting, 45% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Equivalency: Prior office experience with office software.

Required Testing Certificates and Licenses

Continuing Educ. / Training Clearances
Criminal Background Clearance


FLSA Status Approval Date Salary Grade
Non-Exempt $16.38-$17.38

Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: [phone]. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: [phone].