School Receptionist (Main Campus)

Awty International School; Houston (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

The Awty International School seeks a warm, highly organized Receptionist to serve as the main point of contact on our main campus. You will manage front-desk operations, support the Business Office, and assist families, staff, and visitors in a fast-paced, diverse school environment.

Responsibilities include greeting visitors, handling calls, mail, and shipments, booking flights, maintaining supplies, and supporting volunteer background checks and notary services.

Qualifications

• Education requirement: high school diploma or GED.
• Experience: at least 1 year in a receptionist or equivalent role.
• Strong computer skills with MS Office and Google Workspace.
• Excellent verbal and written communication with all school community members.
• Ability to multitask and manage time in a high-volume environment.
• Professionalism and discretion in handling confidential information.

Responsibilities

• Greet visitors and provide directions.
• Answer calls and route to appropriate department.
• Receive, sort, and distribute mail; ship packages; maintain mailroom.
• Assess visitors’ needs and provide assistance.
• Process remote deposits, mail checks, scanning/printing tasks.
• Book flights and travel arrangements for faculty and staff.
• Maintain front office supplies and operate Pitney Bowes postage machine.
• Assist with Parent Volunteer Program by facilitating background checks and training.
• Maintain employee phone extension directory.
• Provide Notary Services.
• Execute special projects for administration.

Skills

Customer service

Verbal communication

Written communication

Multitasking

Discretion

Education

High school diploma or GED

Tools

Microsoft Office

Google Suite

Office equipment

Job description

Schedule: Monday – Friday, 7:30 AM to 4:30 PM

About Us

At Awty, we believe that students learn best and faculty perform best in a culture of vibrant diversity. Diversity is an essential quality of our school environment; our commitment to learning and the pursuit of excellence can occur only in such a context. It helps us guide our students to become responsible world citizens. Our commitment to learning about and respecting one another’s diversity brings distinct richness to the Awty experience for students, alumni, employees, and parents.

Position Overview

The Awty International School is seeking a warm, highly organized, and proactive Receptionist for our main campus. Serving as the primary point of contact for the school, this role is critical to setting a welcoming tone for young children, parents, employees, and campus visitors. The successful candidate will thrive in a dynamic, high-volume environment, manage front-desk operations, and seamlessly support essential Business Office functions.

Key Responsibilities

Front Desk Operations

• Greet all visitors, students, and families with a friendly, welcoming demeanor, and provide accurate campus directions.
• Answer all incoming calls and seamlessly direct them to the appropriate department or individual.
• Receive, sort, and distribute incoming mail and shipments, ship outgoing packages, and maintain an organized mailroom.
• Assess visitors’ needs quickly, identifying individuals who require immediate assistance and acting accordingly.

Business Office Support

• Process remote deposits, mail checks, and handle scanning and printing tasks.
• Book flights and travel arrangements for faculty and staff.
• Maintain front office and mail supplies and operate the Pitney Bowes postage machine.
• Assist with the Parent Volunteer Program by facilitating background checks and conducting volunteer training.
• Maintain and update the employee phone extension directory.
• Provide Notary Services.
• Execute special projects as requested by school administration.

Minimum Qualifications

• Education: High school diploma or GED.
• Experience: A minimum of 1 year of previous experience in an equivalent position, or an equivalent amount of relevant training and experience.
• Technical Skills: Demonstrated competency with computer applications and programs, including Microsoft Office and Google Suite. Ability to use standard office equipment.
• Communication: Strong verbal and written communication skills to communicate effectively with all constituents in a school environment. Ability to accurately carry out instructions furnished in written or oral form.
• Customer Service: Enjoys assisting families, students, employees, and visitors. Possesses excellent interpersonal skills and a friendly, smiling face.
• Work Style & Judgment: Strong ability to multitask, prioritize tasks, manage time effectively, and work independently. Exercises flexibility, initiative, and good judgment. Able to manage high-pressure situations gracefully.
• Professionalism: Demonstrated ability to always maintain strict confidentiality and exercise discretion.

Preferred Qualifications

• Experience: 3 years of related administrative or reception experience.
• Language Skills: Bilingual (English/French) or Trilingual (English/French/Spanish) proficiency is highly preferred to support our international community.

Physical Requirements and Work Environment

• Ability to regularly sit, talk, hear, and visually intercept visitors in the reception area.
• Regular use of close and distance vision.
• Ability to work at a desk and computer screen for extended periods.
• Ability to lift and carry up to 30 lbs.
• Work is performed in a traditional climate-controlled office environment.

The Awty International School does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, national origin, ethnic or religious beliefs, disability, or any other basis protected by federal, state, or local law in the administration of its educational policies, admissions policies, scholarship, and athletic and other school-administered programs or in its employment practices. We actively seek diversity among faculty and administration as well as among students.