School Operations Manager (Application Deadline: 10/16)

Equitas-Academy; Los Angeles (CA); On-site; USD 72,000 - 88,000; Full time

Job summary

Equitas Academy is seeking a School Operations Manager in Los Angeles to lead day-to-day operations across enrollment, facilities, and the operations team.

You will drive compliance, budget review, and front-office excellence while coordinating events and ensuring smooth school logistics. Bilingual English/Spanish candidates are encouraged to apply.

Qualifications

• Bachelor’s degree preferred.
• At least 2 years working in an office environment.
• At least six months experience working in a school setting preferred.
• Criminal clearance, including fingerprints and TB Test.
• Current or obtain CPR and 1st Aid Certificate within 60 days of employment.
• Proficient in Google Drive Suite or Microsoft Word, Excel, and informational databases.

Responsibilities

• Function as a key leader at the school-site and set the strategic vision and implementation in furtherance of operational excellence.
• Establish a school culture, adapt current best practices, and implement operational systems.
• Recruit and enroll students.
• Manage the front office, establishing a welcoming environment and general front office reception duties, including answering phones, door, and mail correspondence.
• Communicate in a positive and respectful way with staff, families, and other stakeholders.
• Collect and enter data into administrative databases.
• Intake and direct students coming to office for medical, behavioral, and other reasons.
• Order, manage, and maintain an inventory of school supplies.
• Collect and enter student attendance and make follow-up calls with families (SART).
• Regularly inspect facilities and coordinate necessary repairs and general upkeep.
• Prepare purchase orders, and make purchases.
• Manage school’s budget and review expenses.
• Coordinate school mailings; Special events.
• Oversee systems to file all important school documents.
• Contact parents and emergency assistance agencies in case of serious illness or injury.
• Follow policies and procedures for health, safety, and nutrition.
• In collaboration with the principal create and implement efficient systems for arrival and dismissal; and create/oversee safety evacuation procedures and lead regular drills.
• Supervise team of Office Coordinators, Nutrition Coordinators, Safety Coordinators and Housekeeping Staff.
• Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the network's campuses.
• Manage school lunch program-ensuring we collect 95% of outstanding payments.
• Lead and mediate parent and family meetings to resolve concerns
• Complete other responsibilities as assigned
• Provide translation for family meetings and school events

Skills

Leadership

Customer service

Communication

Team collaboration

Detail-oriented

Bilingual English/Spanish

Education

Bachelor’s degree preferred

Tools

Google Drive Suite

Microsoft Word

Excel

Databases

Job description

The mission of Equitas Academy is to prepare students for college, careers, and life pursuits, and inspire them to be champions of equity. We currently serve over 2,000 students and operate four elementary schools, two middle schools, and one high school in the Pico-Union neighborhood of Los Angeles.

The job of the School Operations Manager is to lead the day-to-day operations of the school. This includes overseeing the school compliance, enrollment, facilities, and managing the operations team. This role is under the supervision of the Senior Managing Director of School Operations.

Essential Responsibilities

• Function as a key leader at the school-site and set the strategic vision and implementation in furtherance of operational excellence;
• Establish a school culture, adapt current best practices, and implement operational systems;
• Recruit and enroll students;
• Manage the front office, establishing a welcoming environment and general front office reception duties, including answering phones, door, and mail correspondence;
• Communicate in a positive and respectful way with staff, families, and other stakeholders;
• Collect and enter data into administrative databases;
• Intake and direct students coming to office for medical, behavioral, and other reasons;
• Order, manage, and maintain an inventory of school supplies;
• Collect and enter student attendance and make follow-up calls with families (SART);
• Regularly inspect facilities and coordinate necessary repairs and general upkeep;
• Prepare purchase orders, and make purchases;
• Manage school’s budget and review expenses;
• Coordinate school mailings;
• Coordinate special events;
• Oversee systems to file all important school documents;
• Contact parents and emergency assistance agencies in the case of serious illness or injury;
• Follow policies and procedures for health, safety, and nutrition;
• In collaboration with the principal create and implement efficient systems for arrival and dismissal; and create/oversee safety evacuation procedures and lead regular drills;
• Supervise team of Office Coordinators, Nutrition Coordinators, Safety Coordinators and Housekeeping Staff;
• Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the network's campuses;
• Manage school lunch program-ensuring we collect 95% of outstanding payments;
• Lead and mediate parent and family meetings to resolve concerns
• Complete other responsibilities as assigned
• Provide translation for family meetings and school events

Knowledge, Skills, and Abilities

• Strong belief in our mission that all students can learn and achieve at high levels;
• Desire and ability to create a positive student and adult culture at a school;
• Customer service orientation; supportive attitude toward teachers, staff, scholars and families;
• Excellent written and verbal communication skills;
• Team player;
• Reflective and open to feedback and development;
• Extremely detail oriented and deadline-driven

Qualifications and Experience

• Bachelor’s degree preferred
• At least 2 years working in an office environment
• At least six months experience working in a school setting preferred
• Bilingual English/Spanish
• Criminal clearance, including fingerprints and TB Test
• Current or obtain CPR and 1st Aid Certificate within 60 days of employment
• Proficient in Google Drive Suite or Microsoft Word, Excel, and informational databases

Application Deadline: 10/16/26

Commitment to Diversity

Equitas Academy is actively seeking to build a diverse and experienced team of educators and staff. We do not discriminate on the basis of race, color, gender, gender identity, disability, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

Salary

The salary scale for this position starts at $80,000, depending on experience.

A Final Note

If you're still wondering if you should apply and if Equitas is the place for you, we encourage you to take a chance, bring your questions, and learn more about us throughout the interview process. If you're wondering if you've got what it takes to be a successful manager here we’ll let you in on a secret: there’s no such thing as a "perfect" candidate. Equitas is a place where we believe in people and their potential and we support individual growth. So, whatever is on your mind, we hope you will give us, and yourself, a chance and submit an application!