School Office Sub: Clerical & Records Support

Seattle Public Schools; Seattle (WA); On-site; USD 28,000 - 34,000; Full time

Job summary

Seattle Public Schools is seeking substitutes to provide clerical support at school sites and central administration. Responsibilities include answering calls, processing documents, distributing materials, and monitoring students for safety.

The role supports administrative staff with routine office tasks and may involve basic first aid in the nurse's absence. Ideal candidates have a High School Diploma or GED and can communicate clearly with diverse groups.

Qualifications

• High School Diploma or GED required.
• Ability to communicate clearly with staff, the public and students.
• Experience with basic office equipment and data entry.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Answers incoming telephone calls for screening, transferring, inquiries and messages.
• Assists with processing documents, forms, mailings and materials to disseminate information.
• Distributes materials to appropriate parties.
• Monitors students during school hours to ensure a safe environment.
• Prepares written materials for conveying information about school and district activities.
• Responds to inquiries from staff, the public, parents and students; supports administrative staff.
• May administer minor first aid or disperse medication in the nurse's absence.

Skills

Customer service

Telephone etiquette

Office equipment

Data entry

Records management

Adaptability

Teamwork

Confidentiality

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Google Workspace

Telephone system

Job description

Seattle Public Schools is seeking substitutes to provide clerical support at school sites and central administration. Responsibilities include answering calls, processing documents, distributing materials, and monitoring students for safety.

The role supports administrative staff with routine office tasks and may involve basic first aid in the nurse's absence. Ideal candidates have a High School Diploma or GED and can communicate clearly with diverse groups.