School Office & Operations Manager

4000 Archdiocese Of Seattle Payroll Svc; Aberdeen (WA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Paid sick leave (10 days/year)

Holiday pay

Job summary

St. Mary School in Aberdeen, WA is hiring a full-time School Office Manager to oversee daily office operations for a private school serving elementary and middle grades.

The role includes greeting families, managing billing and reports, maintaining records, and ensuring smooth administration aligned with school calendars. The position offers an hourly wage of $18–$24 with benefits including paid sick leave and holiday pay.

Qualifications

• High school diploma or equivalent; at least five years of secretarial experience.
• Experience working with children preferred.
• Current First Aid and CPR certification or ability to obtain.
• Background check and Archdiocesan Safe Environment Training required.
• Catholic preferred but not required.

Responsibilities

• Manages the operation of the school office; greets parents, students, and visitors; answers calls and screens for the Principal and staff.
• Provides secretarial support to the Principal and faculty; compiles enrollment data and prepares reports.
• Processes enrollment materials; maintains class lists and student transfer/withdrawal procedures.
• Maintains student attendance and communicates with parents as needed.
• Maintains records and confidential information; handles immunization reports and filing.
• Manages school budget ledgers; processes payments, deposits, and lunch counts; coordinates with Parish Office on invoices and timesheets for hourly staff.
• Requisitions and distributes school supplies; troubleshoots office equipment; writes work orders.
• Supervises students in the office; provides basic first aid; contacts parents for transportation arrangements.
• Coordinates with programs (PTO, fundraisers, etc.) and substitutes to cover staff absences.
• Monitors visitors and safety procedures; performs related tasks and special projects.

Skills

Secretarial skills

Grammar and English usage

Bookkeeping basics

Typing 60+ WPM

Office equipment operation

Written and verbal communication

Attention to detail

Organization and prioritization

Work under pressure

Confidentiality

Public relations with parents and the

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

St. Mary School in Aberdeen, WA is hiring a full-time School Office Manager to oversee daily office operations for a private school serving elementary and middle grades.

The role includes greeting families, managing billing and reports, maintaining records, and ensuring smooth administration aligned with school calendars. The position offers an hourly wage of $18–$24 with benefits including paid sick leave and holiday pay.