School Office Manager - Florida Connections Academy

Connections Academy; Tampa (FL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Florida Connections Academy (FCA) is seeking an experienced School Office Manager to lead the administrative team, support the school leadership, and handle daily operations both at the Tampa site or a home office within commuting distance. The role involves data entry, records management, enrollment tasks, and coordinating event logistics.

You will work with CA Facilities, process transcripts, manage communications with families, and ensure compliance with district systems.

Qualifications

• Proficiency with Microsoft Office tools is essential.
• Ability to multitask in a fast-paced environment.
• Excellent written and oral communication skills.
• Experience in school administration is a plus.

Responsibilities

• Manage administrative assistants and coordinate with school leadership.
• Enter data into school and district information systems.
• Oversee records management and enrollment tasks.
• Coordinate event logistics and transcript processing.
• Assist families and stakeholders with inquiries by phone and in person.
• Support the School Leadership Team and daily office operations.
• Maintain employee records and update procedures as needed.

Skills

Office management

Data entry

Communication

Confidentiality

Multitasking

Team leadership

Customer service

Problem solving

Flexible / adaptable

Tools

Microsoft Office

Email & calendar tools

Job description

School Summary

Florida Connections Academy (FCA) is a tuition-free, online public charter school serving students in grades K-12. FCA is authorized by Hillsborough County Public Schools and is governed by an independent Board of Directors. The school is accredited by the North Central Association Commission on Accreditation and School Improvement, the Northwest Accreditation Commission, and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), which are accrediting divisions of Cognia.

Position Summary and Responsibilities

Working from the school office in Tampa, FL, or a home office within commutable distance to Tampa, the School Office Manager is responsible for managing a team of administrative assistants and working directly with the school leadership team on daily administrative tasks such as entering data into the school or district systems.

• Working directly with CA Facilities and local Property Manager
• Maintaining and updating Office Emergency Plan
• Manage administrative assistants who report to the office and work remotely
• Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, handling incoming and outgoing mail etc...
• Entering data into various school and district information systems
• Maintain accurate employee records both onsite and in school operating systems
• Train and support administrative assistants in their roles
• Create and update school Standard Operating Procedures
• Assist School Leadership Team as needed with daily tasks and projects
• Assist families and school stakeholders with questions both on the phone and in the office
• Serve as a member of the school State Testing Team and assist with testing preparation tasks
• Serve as site administrator as needed
• Work with the school district on HR compliance
• Additional duties assigned

Requirements

• Proficiency with Microsoft Office tools and web-based applications is essential
• Ability to multitask in a fast-paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• Ability to maintain confidentiality
• High degree of flexibility
• Demonstrated ability to work well in fast paced team environment
• Problem solving abilities
• Self-starter and Independent Worker
• Travel is required for district meetings, school events, and state testing
• Must be able to use a personal electronic device and email address for 2-step authentication

Florida Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.