School Office Manager

North Bend STEM Academy; North Bend (WA); On-site; USD 38,000 - 48,000; Full time

Job summary

North Bend STEM Academy in Cincinnati, Ohio is seeking a friendly, energetic School Office Manager to oversee all office functions and serve as the first point of contact for students, parents and the public. You will work with the Principal to maintain accurate records, handle inquiries, and ensure FERPA compliance while upholding school values.

Responsibilities include managing communications, greeting visitors, coordinating registrations and events, preparing newsletters, and supporting

Responsibilities

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications including greeting/direct visitors and students arriving at the office.
• Implement registration, badging and visiting procedures for parents and guests.
• Help create and distribute school newsletters, surveys, and other notifications.
• Assist with school events such as Parent Orientation, Open House, school outings, and field trips.
• Ensure a clean and welcoming environment is maintained.
• Support student enrollment goal and retention processes including information sessions, welcome packets, and orientations.
• Input student and staff data into appropriate systems and maintain records per FERPA regulations.
• Achieve compliance with federal, state, local and school student record-keeping requirements and conduct audits.
• Perform administrative support functions such as preparing reports, filing, mail processing, and coordinating meetings and events.

Job description

ACCEL Schools is seeking a friendly, energetic and ethicalSchool Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at North Bend STEM Academy in Cincinnati, Ohio.

Be part of the difference at North Bend STEM Academy! Serving students in grades K–5, our school is a premier destination for hands-on, project-based learning in Cincinnati. We utilize the nationally recognized Project Lead The Way (PLTW) curriculum to inspire young innovators, alongside a "double dose" of daily instruction in English Language Arts and Math to ensure academic mastery. At North Bend, we pair a rigorous STEM focus with a warm, structured environment that nurtures curiosity and prepares students for the high-demand careers of the future. North Bend STEM Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.

About the Opportunity:

The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

The School Office Manager will:

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications including:
• Greet/direct visitors and students arriving at the office
• Implement registration, badging and visiting procedures for parents and guests
• Help create and distribute school newsletters, surveys, and other notifications
• Assist with school events such as Parent Orientation, Open House, school outings, and field trips
• Ensure a clean and welcoming environment is maintained
• Support student enrollment goal and retention processes including:
• Participate in information sessions
• Produce welcome packets and mailers
• Conduct tours and student/parent orientations
• Input student and staff data into the appropriate systems
• Request and obtain records for newly enrolled students
• Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
• Ensure 100% on-time and complete daily attendance submissions
• Complete all required steps of the truancy process
• Process student withdrawalsPrepare and maintain transcripts
• Fulfill records requests within policy guidelines
• Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
• Participate in annual student record audits
• Perform administrative support functions such as:
• Preparing reports
• Filing
• Processing incoming and outgoing mail and packages
• Coordinating meetings and events