School Office Assistant

Great Hearts Online; Gilbert, Northern (AZ, KY); Hybrid; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Mission-driven culture

Job summary

Great Hearts Academies is seeking an Office Assistant K-5 at Archway Classical Arete in Gilbert, AZ. The role supports daily campus administrative operations and serves as a professional point of contact for parents and visitors.

The position requires 2–4 years of relevant experience, proficiency with Microsoft Office, and strong customer service skills. Associate degree preferred. Local travel for training may be required.

Qualifications

• Associate degree preferred.
• 2–4 years office or school-related administrative position.

Responsibilities

• Answer and manage incoming calls.
• Interact professionally with parents, students and visitors.
• Prepare and edit correspondence, presentations and documents.
• Print and distribute class schedules.
• Assist with enrollment processes and maintain enrollment database.
• File and retrieve documents and references.
• Record, transcribe and distribute communications.
• Process records requests in a timely manner.
• Collect fees and issue receipts for extra-curricular activities.
• Assist faculty with copying and class preparation.
• Other duties as assigned.

Skills

Microsoft Office

Customer service

Communication

Multi-tasking

Professionalism

People interaction

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Position Title: Office Assistant K-5 Location: Archway Classical Arete, 4525 E Baseline Rd, Gilbert, AZ 85234 Reports To: Headmaster FLSA Status: Hourly, Non-Exempt

Position Summary

The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.

What does Great Hearts have to offer?

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: A competitive 401(k) with employer match.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Duties and Responsibilities

• Answer and manage incoming calls
• Receive and interact professionally with parents, students and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• Print and distribute class schedules
• Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Receive and process records requests in a timely manner
• Collect fees and issue receipts to parents for extra-curricular activities
• Assist faculty with copying and other class preparation
• Other duties as assigned

Required/Preferred Education

Associate degree preferred

Required/Preferred Experience

2-4 years office or school-related administrative position.

Required/Preferred Skills

• Proficient with Microsoft Office products.
• Respond to common inquires or complaints from parents.
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.
• Strong Customer Service skills
• Must be able to multi-task, have the ability to organize, and be detailed-oriented.
• Must create and maintain a customer-focused atmosphere within the administrative functions.

Physical Functions

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required

May need to travel locally for training and professional development opportunities.

Great Hearts Academies is an Equal Opportunity Employer.

Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty. Great Hearts Academies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally. At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence.

We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community.

Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators.

At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment.

Learn how you can grow both in mind and heart as an employee of Great Hearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].