School Office Administrator & Records Specialist

Chicago Public Schools; Chicago (IL); Hybrid; USD 54,000 - 81,000; Full time

Benefits offered by this job

Medical Plan Options

Vision benefits

Pension plans

Job summary

Chicago Public Schools seeks a clerical professional to support a busy school facility. Responsibilities include greeting visitors, scheduling for administrators, and handling mail, payroll processing, and records maintenance.

The role requires strong typing, communication, and organizational skills, with experience in word processing, spreadsheets, and databases. This position is union-affiliated and primarily on-site in a public school setting.

Qualifications

• Graduation from high school (or GED) or equivalent.
• Ability to type 45 wpm with low errors.
• General knowledge of clerical office methods and procedures.
• Ability to communicate effectively with staff, students, parents, and the public.

Responsibilities

• Prepare and type original correspondence, memos, and reports.
• Open, sort, and distribute incoming mail and school correspondence.
• Greet visitors and direct them to appropriate staff as receptionist.
• Schedule appointments for school administrators.
• Receive and place calls for school personnel and respond to inquiries.
• Maintain attendance, enrollment, and student history records.

Skills

Typing 45 wpm

Communication skills

PC operation

Mathematics basics

Recordkeeping

Interpersonal skills

Time management

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Database software

Job description

Chicago Public Schools seeks a clerical professional to support a busy school facility. Responsibilities include greeting visitors, scheduling for administrators, and handling mail, payroll processing, and records maintenance.

The role requires strong typing, communication, and organizational skills, with experience in word processing, spreadsheets, and databases. This position is union-affiliated and primarily on-site in a public school setting.