School Clerk & Admin Specialist (Payroll & Records)

Chicago Public Schools; Chicago (IL); On-site; USD 54,000 - 81,000; Full time

Benefits offered by this job

Medical Plan Options

Vision coverage

Behavioral Health & EAP

Pension Plans

Flexible Spending Accounts

Life Insurance

Job summary

Chicago Public Schools seeks a diligent clerical professional to support a large public school facility. Duties include handling correspondence, mail, visitor reception, scheduling, and basic payroll processing under supervision.

Strong typing, organization, and communication skills are essential. The role involves maintaining attendance and enrollment records, processing purchases, and handling financial ledgers.

Qualifications

• Graduation from high school (or GED) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors.
• General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment.
• Ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable.

Responsibilities

• Prepares and types a variety of original correspondence, memorandums, and reports; opens, sorts, and distributes incoming mail and school correspondence; greets visitors and directs them to appropriate staff; schedules appointments for administrators; handles telephone calls and inquiries.
• Maintains attendance records of students and staff; processes payrolls and timekeeping; maintains enrollment and student history records; handles requisitions for supplies and equipment; maintains petty cash and internal account ledgers; processes deposits and money as required.
• Compiles and forwards student transcripts; may take and transcribe dictation; operates PCs using spreadsheet, database, or other software.

Skills

Communication skills

Math basics

Recordkeeping

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Tools

Spreadsheet

Database software

Word processing

Job description

Chicago Public Schools seeks a diligent clerical professional to support a large public school facility. Duties include handling correspondence, mail, visitor reception, scheduling, and basic payroll processing under supervision.

Strong typing, organization, and communication skills are essential. The role involves maintaining attendance and enrollment records, processing purchases, and handling financial ledgers.