High School Administrative Liaison & Registrar

Valley Christian Schools; Chandler (AZ); On-site; USD 47,500 - 53,500; Full time

Job summary

Valley Christian Schools seeks a High School Administrative Liaison & Registrar to support the HS Principal and leadership through coordinating administrative, registrar, and front office operations. You will manage student records, transcripts, enrollment docs, graduation processes, and communications with families and staff.

You will also plan events, orientations, and conferences, while upholding the school's mission and policies as you serve with a gospel-centered ministry mindset.

Qualifications

• Must have 5 years of related experience.
• High School diploma, GED, or equivalent required.
• Bachelor’s degree in office management or its equivalent preferred.

Responsibilities

• Assist HS Principal and Vice Principal and support administrative duties.
• Maintain Notary Bond and service to constituents.
• Manage scheduling of boardroom, student union, and office calendars.
• Communicate clearly with faculty, staff, and families.
• Oversee supplies, budgets, and service contracts for office equipment.
• Submit quarterly RenWeb report cards to high school parents.
• Provide back-up support to the high school receptionist.
• Maintain student transcripts, grades, and sports/activity rosters.
• Coordinate Parent-Teacher Conferences and graduation related events.
• Prepare withdrawal packets and manage HR/state reporting.
• Maintain CPR/First Aid records and immunization data; assist with state reports.
• Adhere to policies and participate in various duties as assigned.
• Travel between campuses for events as needed.

Skills

Exceptional customer service

Effective communication

Written and verbal communication

Highly organized and detail oriented

Multi-tasking

Initiative and sound judgement

Relationship building with vendors

Growth mindset

Education

High School diploma, GED, or equivalent

Bachelor’s degree in office management or equivalent

Tools

Microsoft Office Suite

RenWeb

Parchment

Job description

Job Summary:

The High School Administrative Liaison & Registrar is a key representative of Valley Christian School who supports the High School Principal and leadership team through the coordination of administrative, registrar, and front office operations. This position manages student records, transcripts, enrollment documentation, graduation processes, and other essential school functions while coordinating with front office staff and ensuring exceptional service to students, families, faculty, and visitors.

The High School Administrative Liaison & Registrar plays a vital role in the successful planning and execution of school events, communications, and administrative initiatives, including orientations, awards, and Baccalaureate, while supporting the school's vision and mission. Above all, this role is viewed not simply as a profession, but as a ministry opportunity to share the Gospel and faithfully serve those God has entrusted to the Valley Christian School community.

Role and Responsibilities:

• Assist/support the HS Principal & Vice Principal in whatever ways are needed
• Maintain Notary Bond and serve our constituents
• Maintain Boardroom and Student Union usage calendar
• Communicate with faculty/staff and constituents with clarity and kindness
• Manage all ordering of supplies/budgets and work orders for office machines and maintain their function
• Manage and submit quarterly report cards in RenWeb to high school parents
• Serve as back-up to the high school Receptionist
• Verify grades 4 times per year, post to transcript and archive
• Maintain Sports/Activity rosters in RenWeb
• Plan, schedule, set up and communication regarding Parent Teacher Conferences
• Prepare all student withdrawal packets
• Schedule/maintain staff/faculty CPR/First Aid records. Maintain student immunization, medical screening and data input. Assist with information and filing of state report
• Adhere to Valley Christian policies, procedures/processes, and codes
• Perform other related assigned duties

Qualifications and Skills:

• Demonstrates a personal relationship with Jesus Christ that is a consistent testimony to others
• Agrees to uphold Valley Christian's Mission & Beliefs which can be found at http://valleychristianaz.org/about/philosophy
• Faithfully attends and financially supports a local church whose beliefs are in agreement with our school
• Must have and maintain a valid level one IVP fingerprint card
• Must have exceptional customer service and communication skills
• Ability to communicate effectively both written and verbally
• Must be proficient with Microsoft Office Suite or related software
• Must be proficient in RenWeb and Parchment
• Must be highly organized and detail oriented
• Must be able to multi-task with organization
• Ability to exercise initiative and sound judgement and to react with discretion under varying conditions
• Ability to establish and maintain effective and appropriate relationships with outside vendors and businesses
• Must be willing to continually grow and embrace challenges with a growth mindset

Education and Experience:

• Must have 5 years of related experience
• High School diploma, GED, or equivalent required

Preferred Skills and Knowledge:

• Bachelor’s degree in office management or its equivalent

Physical Requirements:

• Use a computer (visual and keyboarding) for long periods of time
• Able to remain in a stationary position (sitting or standing) 50% of the time
• Occasionally lift up to 25 pounds
• At times requires stooping, bending, turning, pushing, pulling, reaching and climbing stairs (2-story)
• Use of hands, fingers, arms to reach, grip and maneuver objects
• Must be able to respond quickly to sounds (fire/security alarms)
• Work in noisy and crowded school environment
• Able to work a flexible schedule including weekends and evenings when needed
• Frequent walking throughout the campus
• Must be able to travel in state between campuses, to vendors, and to related events

Background Check Statement:

VCS conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications.

About Valley Christian Schools:

Valley Christian Schools offers students in Kindergarten through 12th Grade big school opportunities in a small school environment. Established in 1982, VCS provides 1100+ students a distinctly Christian education with excellent academics, championship athletics, award-winning fine arts and a supporting community that encourages spiritual growth and the success of our students in and out of the classroom across our three East Valley campuses. Valley Christian is ranked as one of the Top 50 Christian high schools in the U.S., the #1 Christian High School in Arizona, and as one of the Top 125 Places to Work in Arizona. For more information visit, www.valleychristianaz.org.

PLEASE NOTE: Subject to the Constitution of the United States and all applicable state and federal laws, Valley Christian Schools does not discriminate against applicants or students on the basis of race, color, and national or ethnic origin in its admissions or in the administration of its education policies, programs, or activities. In addition, subject to Subject to the Constitution of the United States and all applicable state and federal laws, Valley Christian Schools does not discriminate in its employment practices. Valley Christian Schools is a Christian education institution and, in compliance with Title VII of Civil Rights Act of 1964, reserves the right to give preference in employment based upon religion. It is our desire to build an employee community of individuals who are currently living out their Christian faith that agree with our Statement of Faith, beliefs, philosophy, and qualifications.

Salary Description

$47,500 - $53,500 DOE