School of Counseling Administrative Assistant

Denver Seminary; Colorado; On-site; USD 29,000 - 33,000; Full time

Job summary

Denver Seminary is seeking a School of Counseling Administrative Assistant on campus to provide comprehensive administrative support to the Dean, three Program Directors, faculty, and students. You will manage meetings, budgets, and accreditation data while coordinating course administration and program logistics.

The role requires extensive MS Office 365 and Google Workspace skills, with at least five years of office experience, and a personal commitment to the Seminary’s faith-based mission.

Qualifications

• Five years of office/administrative experience in an academic setting preferred.
• Advanced MS Office 365 skills (Excel, Power Automate, MS Forms, SharePoint) and Google Workspace familiarity.

Responsibilities

• Serve as the daily administrative contact for students, faculty, affiliates, and counseling center staff.
• Coordinate MA/PhD/program meetings, agendas, minutes, and follow‑ups; support Dean's calendar and travel.
• Support course administration, resources, and scheduling with Registrar’s Office and academic catalog updates.
• Assist with budget administration, receipts, reimbursements, and tracking against budgets.
• Gather and organize CACREP data and CDE reporting for the School Counseling program.

Skills

Strong writing skills

Organizational skills

Effective communication

Initiative and decision-making

Time management

Tools

MS Office 365 (Excel, Power Automate, MS Forms, SharePoint)

Google Workspace (Forms)

Job description

Job Title: School of Counseling Administrative Assistant

Reports To: Dean, School of Counseling

Location: On Campus

Pay: $21.35 – $24.04

About Denver Seminary

Denver Seminary is a vibrant, multidenominational graduate school dedicated to preparing men and women to address the world’s needs with the redemptive power of the gospel and the life-changing truth of Scripture. Committed to academic excellence, biblical faithfulness, and personal growth, we serve a diverse student body representing over 50 denominations worldwide. Our mission shapes every role at the Seminary, uniting our work with a greater purpose.

General Statement of Job Function

The School of Counseling Administrative Assistant provides administrative support to the School of Counseling’s Dean, three Program Directors, faculty, and students, and serves as the school’s administrative point of contact for its programs, accreditation processes, and community. The role covers program data support for CACREP and CDE reporting, comprehensive exam and qualifying assessment logistics, and program records, alongside hands-on administrative support to the Program Directors and faculty — meeting logistics, budget processing, thesis/dissertation form tracking, faculty support, and course scheduling assistance.

This position works alongside the Administrative Assistant to the Deans, whose support is specific to the Dean’s own calendar, travel, appointments, and office. This job description covers the administrative support the School of Counseling’s programs need, which sits outside the Dean’s personal office support.

Essential Functions

• Serves as the School of Counseling’s day-to-day administrative point of contact for students, faculty, affiliate faculty, and Denver Counseling Center staff, and supervises assigned Work Study and Student Workers.
• Works with Academic Affairs and Student Success to evaluate and improve MA and PhD program processes. Aligns program workflows with the seminary-wide calendar and builds working relationships across the institution.
• Coordinates MA, PhD, and Program Directors’ team meetings, including logistics, agendas, minutes, and follow-up items, and helps the Dean’s Administrative Assistant with other School of Counseling meetings.
• Supports course administration for CMHC, SC, and the PhD program. This includes course resources and assessments, the annual course schedule, faculty/course change forms with the Registrar’s Office, and academic catalog updates.
• Assists with affiliate faculty appointments, onboarding, and evaluation scheduling. Also handles placement, contracting, and evaluation logistics for graduate and teaching assistants, whose work is directed by the Program Directors.
• Coordinates MA comprehensive exams and PhD Comps, including graders, proctors, student communication, and compiling results. Serves as the campus liaison to NBCC for the National Counselor Exam.
• Gathers and organizes CACREP accreditation data for the MA and PhD programs and CDE reporting data for the School Counseling program.
• Maintains program records and resources, including thesis and dissertation forms, program manuals, SharePoint sites, and the site supervisor credential file.
• Coordinates logistics for New Student Orientation and PhD Residency, including speakers, meals, room reservations, and event setup.
• Assists Program Directors with budget administration, including receipts, reimbursements, honorariums, and tracking budgets against actuals.

Secondary Functions

• Coordinate with Administrative Assistant of the Deans and the Executive Assistant of the Provost as needed to carry out job functions.

Education/Training

• At least five years’ experience in an office environment with operations and administrative experience; experience in a counseling or health-related field and in an academic setting is preferred.
• Advanced skills in MS Office 365 are preferred, especially in Excel, Power Automate, MS Forms, and SharePoint.
• Experience with Google Workspace, especially Google Forms, preferred.

Qualifications

• A committed personal relationship with Jesus Christ is required, and a lifestyle consistent with the Seminary’s Community Values and Behavioral Commitments.
• Agreement with Denver Seminary’s full Statement of Faith and Statement on Human Sexuality.
• Commitment to discern and maintain strict confidentiality when necessary.
• Strong writing skills and proofreading abilities (spelling, style, and grammar).
• Presents a confident and professional approach and relates effectively with other professionals and the public.
• Demonstrated ability to take initiative, make decisions, analyze efficiencies, set priorities, and meet deadlines while maintaining confidentiality.
• Strong organizational skills for multi-tasking, prioritizing responsibilities, and problem-solving.
• Ability to communicate effectively in written and oral form.

Denver Seminary prepares men and women to engage the needs of the world with the redemptive power of the Gospel and the life-changing truth of Scripture. Through our educational programs and mentoring process, the Seminary challenges students to grow spiritually, intellectually, and professionally in order to lead God’s people in the accomplishment of His mission in the world. The School of Counseling Administrative Assistant supports this mission by providing:

Outcomes

• Reliable administrative support for the School of Counseling’s Dean, Program Directors, faculty, and students.
• Accurate, on-time data support delivered to the CACREP Liaison and to the SC Program Director for CDE reporting.
• Comprehensive exam, capstone, and qualifying assessment logistics run smoothly each cycle, with results compiled and delivered to the relevant Program Director without delay.
• Program Directors and faculty supported with reliable meeting, scheduling, and evaluation logistics.
• Quality, current business relationships with other Seminary departments and units, including the business office.
• The School of Counseling represented in a professional and efficient manner in all administrative interactions.

Typical Physical Demands and Working Conditions

Normal office working conditions, including computer usage, may require occasional standing, walking, long periods of sitting, climbing stairs, balancing, stooping, kneeling, crouching, or crawling. The employee must occasionally lift and/or move up to 25 pounds.

Equal Opportunity and Faith Commitment

Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations. As a faith-based institution, Denver Seminary exercises its legal rights to prefer candidates who affirm and support our Statement of Faith and Community Values, consistent with applicable religious exemptions under federal law.

Accommodation: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants who require accommodation during the application process should contact Human Resources.

Note: Employment is contingent upon proof of eligibility to work in the United States and successful completion of a background check.