Administrative Assistant to the School Deans

Denver Seminary; Colorado; On-site; USD 33,000 - 37,000; Full time

Job summary

Denver Seminary seeks an Administrative Assistant to the School Deans to provide executive support for the Deans of the School of Theology and the School of Counseling. You will manage calendars, travel, and appointments, coordinate meetings and events, and support faculty, registration, and budget processes.

On-site position located in Colorado. The role requires discretion with confidential information and strong organizational and interpersonal skills to liaise with students, faculty, and

Qualifications

• Bachelor’s degree or an equivalent combination of education and administrative experience.
• Demonstrated experience providing executive-level administrative support, ideally in a higher education or nonprofit setting.
• Strong proficiency with office technology and software, including Microsoft Office and student information or registrar systems.

Responsibilities

• Manages calendars, travel, and appointments for both Deans and serves as the primary point of contact for students, faculty, and staff.
• Coordinates meetings and events for both schools, including agendas, minutes, follow-up items, and logistics for orientations and graduations.
• Supports faculty and affiliate faculty, including course resources and evaluations; collaborates with School of Counseling Administrator where needed.
• Coordinates with Academic Affairs on affiliate faculty appointments, onboarding, and evaluation scheduling.
• Assists with annual course schedules and forms; supports budget tasks and reimbursements.

Education

Bachelor’s degree or equivalent

Executive-level administrative support

Tools

Microsoft Office

Student information systems

Registrar systems

Job description

Job Title: Administrative Assistant to the School Deans

Reports To: Dean of the School of Theology and Dean of the School of Counseling

Location: On-Site

Pay: $24.04 – $26.68

About Denver Seminary

Denver Seminary is a vibrant, multidenominational graduate school dedicated to preparing men and women to address the world’s needs with the redemptive power of the gospel and the life-changing truth of Scripture. Committed to academic excellence, biblical faithfulness, and personal growth, we serve a diverse student body representing over 50 denominations worldwide. Our mission shapes every role at the Seminary, uniting our work with a greater purpose.

General Statement of Job Function

The Administrative Assistant to the School Deans provides administrative and operational support to the Deans of the School of Theology and the School of Counseling. The role manages calendars, travel, and appointments and serves as the primary point of contact for students, faculty, and staff in both offices. The position supports both schools through meeting and event coordination, faculty support, budget administration, and coordination with the Registrar and Academic Affairs, while also carrying responsibilities specific to the School of Counseling. The Administrative Assistant handles sensitive and confidential information with discretion.

Essential Functions

Shared Across Both Schools

• Manages calendars, travel, and appointments for both Deans and serves as the primary point of contact for students, faculty, and staff by screening incoming phone calls, physical mail, and visitors. This role does not manage or draft email correspondence on behalf of either Dean.
• Coordinates meetings and events for both schools, including preparing agendas, taking minutes, tracking follow-up action items, and handling logistics for program orientations, graduation events, and faculty retreats.
• Provides administrative support to faculty and affiliate faculty, formerly referred to as adjunct faculty, including assisting with course resources such as desk-copy orders and collecting and routing course evaluations to the relevant Program Director and Dean. For the School of Counseling, this work is completed in conjunction with the School of Counseling Administrator.
• Coordinates with Academic Affairs on affiliate faculty appointments, onboarding, and evaluation scheduling.
• Assists the Deans and the Registrar with the annual course schedule and completes faculty and course change forms with the Registrar’s Office as needed. Teaching loads and course releases are approved by the relevant Dean, and faculty staffing is approved by the relevant Program Director in the School of Counseling or the School of Theology.
• Handles budgetary tasks for both offices, including submitting receipts, processing reimbursement requests, and arranging honoraria.
• Collects and tracks thesis, dissertation, and major-project forms, including DMin project and MA thesis forms, for both schools. For the School of Counseling, this work is coordinated with the School of Counseling Administrator.
• Maintains records, files, and databases for both Deans’ offices.
• Partners with Academic Affairs, the Executive Assistant to the Provost, and the School of Counseling Administrator, for School of Counseling matters, to support the Deans’ broader work and initiatives as needs arise.

Secondary Functions

• Cooperates with internal investigations, including Title IX and workplace matters, and with applicable administrative, licensing, or court proceedings.
• Performs other duties as assigned in support of the schools and Academic Affairs.

Education/Training

• Bachelor’s degree or an equivalent combination of education and administrative experience.
• Demonstrated experience providing executive-level administrative support, ideally in a higher education or nonprofit setting.
• Strong proficiency with office technology and software, including Microsoft Office and student information or registrar systems.

Qualifications

• A committed personal relationship with Jesus Christ and a lifestyle consistent with Denver Seminary’s Community Values and Behavioral Commitments.
• Agreement with Denver Seminary’s Statement of Faith.
• Strong organizational skills and the ability to manage competing priorities across two offices.
• Discretion in handling confidential faculty, student, and institutional information.
• Exceptional interpersonal, written, and verbal communication skills.
• A self-motivated, collaborative approach, commitment to excellence, and ability to take initiative with minimal direction.
• Familiarity with theological education or graduate counseling education preferred.
• Experience supporting multiple supervisors or offices simultaneously preferred.

Denver Seminary prepares men and women to engage the needs of the world with the redemptive power of the Gospel and the life-changing truth of Scripture. Through our educational programs and mentoring process, the Seminary challenges students to grow spiritually, intellectually, and professionally in order to lead God’s people in the accomplishment of His mission in the world. The Administrative Assistant to the School Deans supports this mission by providing:

Outcomes

• Reliable administrative infrastructure for the School of Theology and the School of Counseling, enabling both Deans to focus on faculty leadership, academic quality, and external representation of their schools.
• Coordinated, well-documented academic administration, including scheduling, evaluations, and faculty support, that serves students and faculty in both schools consistently.

Typical Physical Demands and Working Conditions

Normal office working conditions include computer usage, typing, answering phones, occasional standing, walking, long periods of sitting, climbing stairs, balancing, stooping, kneeling, crouching, or crawling.The employee must occasionally lift and/or move up to 25 pounds.

Equal Opportunity and Faith Commitment

Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations. As a faith-based institution, Denver Seminary exercises its legal rights to prefer candidates who affirm and support our Statement of Faith and Community Values, consistent with applicable religious exemptions under federal law.

Accommodation: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants who require accommodation during the application process should contact Human Resources.

Note: Employment is contingent upon proof of eligibility to work in the United States and successful completion of a background check.