School HR Generalist & Payroll Coordinator

TrulyHired; Longmeadow (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Willie Ross School for the Deaf in Longmeadow, MA is seeking an HR Generalist to support recruitment, onboarding, payroll, benefits, and compliance within a school environment. You will manage records, coordinate with vendors, and assist with employee relations to foster a positive, productive workplace for staff and faculty.

The role requires strong organizational skills, confidentiality, and proficiency with payroll and HRIS systems, plus clear communication with administrators and employees.

Qualifications

• Experience in a school or educational environment is desirable.
• Knowledge of human resources principles, payroll practices, employment laws, and best practices.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficiency with Microsoft Office, payroll systems, and HR information systems.
• Strong attention to detail and accuracy, particularly when handling payroll and employee records.
• Strong interpersonal skills and ability to work effectively with employees, administrators, and community members.
• Progress toward Intermediate rating on the SLPI or other comparable sign language proficiency exam to be evaluated every two years from hire.

Responsibilities

• Coordinate recruitment activities, including posting vacancies, screening applications, scheduling interviews, and supporting hiring managers throughout the selection process.
• Prepare and process new hire paperwork, including employment agreements, tax forms, direct deposit authorizations, I-9 documentation, and other required employment forms.
• Facilitate employee onboarding and orientation for new hires.
• Coordinate background checks, employment verifications, and required certifications to ensure compliance with school and regulatory requirements.
• Process semi-monthly payroll and maintain employee payroll records, ensuring accuracy and timely submission of payroll data.
• Enter and update employee information, including compensation changes, deductions, direct deposit information, and leave balances.
• Review payroll reports and assist in resolving payroll discrepancies and employee inquiries.
• Coordinate with payroll providers and finance staff to ensure compliance with payroll policies and applicable regulations.
• Support employee relations by responding to routine questions and assisting with workplace concerns.
• Assist with employee benefits administration, including enrollment, changes, and employee inquiries.
• Support leave administration, including tracking and maintaining related documentation.
• Maintain accurate and confidential personnel records in accordance with applicable laws and school policies.
• Monitor compliance with federal, state, and local employment laws, as well as school policies and procedures.
• Ensure personnel files, payroll records, and onboarding documentation are complete and properly maintained.
• Support performance management processes and employee development initiatives.
• Prepare HR and payroll-related reports and maintain HR databases and systems.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Confidentiality

Time management

Payroll systems

HR information systems

School environment experience

Tools

Microsoft Office Suite

HRIS

Payroll systems

Job description

Willie Ross School for the Deaf in Longmeadow, MA is seeking an HR Generalist to support recruitment, onboarding, payroll, benefits, and compliance within a school environment. You will manage records, coordinate with vendors, and assist with employee relations to foster a positive, productive workplace for staff and faculty.

The role requires strong organizational skills, confidentiality, and proficiency with payroll and HRIS systems, plus clear communication with administrators and employees.