School HR Assistant: Admin & Records Pro

Lexington Public Schools (MA); Lexington (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Lexington Public Schools (MA) is hiring a Human Resources Assistant in the Central Office in Lexington, MA. The role supports administrative tasks, maintains confidential personnel records, coordinates I-9 verification, and assists with onboarding and HR projects.

The position requires a Bachelor’s degree with 3+ years of experience or an Associate’s with 5+ years, and proficiency with Google, MUNIS, and MS Office. 40 hours/week, 12-month term, salary $60,000–$70,000.

Qualifications

• Education and experience requirements as described: Bachelor's degree with 3+ years administrative/secretarial experience or an Associate's with 5+ years, or substantial related HR experience that may substitute for a degree.

Responsibilities

• Serve as primary contact for the HR Office, greeting visitors and directing staff and the public to resources.
• Manage HR inquiries including employment verification, direct deposit changes, tax withholding changes, and PSLF certifications.
• Maintain confidential personnel records and HR databases with accuracy.
• Coordinate I-9 verification through E-Verify and prepare confidential documents and reports.
• Coordinate meetings and HR events, and assist with onboarding and recognition programs.
• Maintain HR webpages and district directories and assist with budget administration.
• Exercise independent judgment and confidentiality in handling sensitive matters.

Skills

Initiative

Discretion

Organizational skills

Written & verbal communication

Google Suite

Microsoft Office

MUNIS

Database & records management

Education

Bachelor's degree + 3+ years experience

Associate's degree + 5+ years experience

Substantial HR experience may substitute for degree

Tools

Google

MUNIS

Microsoft Office

Online databases

Job description

Lexington Public Schools (MA) is hiring a Human Resources Assistant in the Central Office in Lexington, MA. The role supports administrative tasks, maintains confidential personnel records, coordinates I-9 verification, and assists with onboarding and HR projects.

The position requires a Bachelor’s degree with 3+ years of experience or an Associate’s with 5+ years, and proficiency with Google, MUNIS, and MS Office. 40 hours/week, 12-month term, salary $60,000–$70,000.