School Finance & Admin Specialist

Sylvania; Tumwater (WA); On-site; USD 68,000 - 84,000; Full time

Job summary

Tumwater School District No. 33 seeks an Administrative Secretary - Financial Specialist for New Market Skills Center.

This continuing position provides high-quality fiscal support and maintains financial systems to ensure accuracy in line with the district's mission. Responsibilities include managing accounts payable/receivable in Qmlativ, overseeing the InTouch POS, maintaining ASB budgets, preparing invoices, and processing journal entries and budget transfers.

Qualifications

• High school diploma and accounting training preferred.
• Advanced knowledge of Qmlativ Financial Information Systems.
• Minimum three years’ experience preferred; two years data research; one year experience preferred.

Responsibilities

• Manage all accounts payable and receivable in Qmlative to maintain accurate financial records.
• Handle the school's InTouch POS daily end-of-period reporting.
• Maintain the ASB Chart of Accounts and monitor activity and budgets.
• Prepare invoices for General Fund, ASB, and Private Purpose accounts.
• Assist Executive Director with Personal Service and Instructional Contracts.
• Process invoices and budget transfers; annual invoicing of districts.
• Provide front office coverage and confidential handling of information.
• Ensure compliance with Washington State law and district policies.

Skills

Accounts payable

Accounts receivable

Budgeting

Data research

Journal entries

Confidentiality

Communication

Excel

Google Suite

Education

High school diploma

Accounting degree preferred

Post-secondary training

Tools

Qmlativ Financial Information System

InTouch POS

Informed K12 system

Job description

Tumwater School District No. 33 seeks an Administrative Secretary - Financial Specialist for New Market Skills Center.

This continuing position provides high-quality fiscal support and maintains financial systems to ensure accuracy in line with the district's mission. Responsibilities include managing accounts payable/receivable in Qmlativ, overseeing the InTouch POS, maintaining ASB budgets, preparing invoices, and processing journal entries and budget transfers.