School Clerk - (school year)

Dodge City Public Schools/USD 443; Dodge City (KS); On-site; USD 21,000 - 34,000; Full time

Job summary

Dodge City Public Schools/USD 443 is seeking an Elementary Clerk to provide clerical support under the Head Secretary and Principal. The role involves answering phones, greeting visitors, maintaining filing systems, and coordinating substitute coverage.

The ideal candidate will have a high school diploma (associate degree preferred), at least one year of related experience, and strong skills in Microsoft Office and database software. Bilingual skills are a plus.

Qualifications

• High School Diploma or equivalent.
• Associate's degree or equivalent.
• 1 year of related work experience preferred.
• Bilingual skills preferred but not required.
• Experience with databases and software applications such as word processing, reporting, and spreadsheets.

Responsibilities

• Assist with answering phones and checking visitors in/out.
• Facilitate daily substitute teacher and para coverages.
• Assist with staff timekeeping and missed punches.
• Assist with filing and department document organization.
• Translate spoken and written information.
• Support student laptop operations and work orders.
• Maintain student cumulative folders and attendance records.
• Prepare and distribute reports and communications as needed.

Skills

Communication skills

Microsoft Office

Google Suite

Accounting software

Data reporting

Education

High School Diploma or equivalent

Associate's degree or equivalent

Tools

Database software

Spreadsheet software

Word processing

Desktop publishing

Job description

Job Title: Elementary Clerk

Payment Rate: In accordance with the USD 443 Salary Schedule - Hourly Salary Pay Range $14.91 - $24.84 - Full time School Year - Calendar Days - 183

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status: Non-Exempt

Reports To: Principal/Head Secretary

Job Title: Elementary Clerk

Payment Rate: In accordance with the USD 443 Salary Schedule - Hourly Salary Pay Range $14.91 - $24.84 - Full time School Year - Calendar Days - 183

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status: Non-Exempt

Reports To: Principal/Head Secretary

PURPOSE: The Elementary Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal.

Education

EMPLOYMENT QUALIFICATIONS:

• High School Diploma or equivalent.
• Associate's degree or equivalent.

Experience

• 1 year of related work experience is preferred.
• Broad range of advanced executive secretary, clerical, accounting, or technical skills. Bilingual skills preferred but not required.
• Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.

Knowledge, Skills, & Abilities

• The ability to effectively present information and respond to questions from administrators, staff, students, parents, and the public.
• Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide.
• Ability to solve practical problems.
• Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite.
• Problem solving and organizational skills.
• Ability to attend to details.
• Ability to maintain confidentiality.
• Excellent computer skills, strong communication skills both verbal and written.
• Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

Duties & Responsibilities

• Assist with answering phones and checking visitors in/out.
• Assist with facilitating daily substitute teacher and para coverages.
• Assist with staff timekeeping and enter in missed punches.
• Assist with building key inventory and checkout.
• Translate spoken and written information.
• Facilitate student laptop operations and work orders.
• Organize and maintain an efficient filing system for department materials and documents.
• Cross train with other personnel for additional coverage and assistance when needed.
• Assist with social media updates on behalf of the district.
• Oversee student tardiness and enter information in Skyward.
• Facilitate all student additions/drops/transfers in Skyward.
• Maintain student cumulative folders.
• Run attendance reports and correspond with parents as needed.
• Generate truancy letters and necessary court paperwork.
• Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
• Analyze problems and develop suggestions for solutions.
• Performs other duties as assigned.

Physical Requirements & Work Environment

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk and hear.
• The employee is occasionally required to stand; walk and reach with hands and arms.
• The employee must regularly lift and /or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.