School Clerk - (school year)

Dodge City Unified School District 443; Dodge City (AL); On-site; USD 21,000 - 34,000; Full time

Job summary

Dodge City Unified School District 443 seeks an Elementary Clerk to perform clerical tasks under the Head Secretary and Principal. This full-time, school-year position pays hourly within $14.91-$24.84 and follows the USD 443 salary schedule.

The ideal candidate will have a high school diploma (associate degree preferred), strong data entry, Microsoft Office, and the ability to communicate effectively with staff, students, parents, and the public. Bilingual skills are a plus.

Qualifications

• High School Diploma or equivalent.
• Associate's degree or equivalent.
• 1 year of related work experience preferred.
• Bilingual skills preferred but not required.
• Experience with databases and computer software applications (word processing, desktop publishing, reports, spreadsheets).
• Advanced knowledge of accounting software; database software; Microsoft Office and Google Suite.

Responsibilities

• Assist with answering phones and checking visitors in/out.
• Assist with substituting teacher and para coverages.
• Assist with staff timekeeping and missed punches.
• Assist with building key inventory and checkout.
• Translate spoken and written information.
• Facilitate student laptop operations and work orders.
• Organize and maintain an efficient filing system for department materials and documents.
• Cross train with other personnel for coverage when needed.
• Assist with district social media updates.
• Oversee student tardiness and enter information in Skyward.
• Facilitate student additions/drops/transfers in Skyward.
• Maintain student cumulative folders.
• Run attendance reports and communicate with parents as needed.
• Generate truancy letters and court paperwork.
• Use effective written and oral communication to convey information.
• Analyze problems and develop solutions.
• Performs other duties as assigned.

Skills

Communication skills

Detail oriented

Problem solving

Confidentiality

Bilingual (preferred)

Data entry

Administrative support

Education

High School Diploma or equivalent

Associate's degree or equivalent

Tools

Accounting software

Database software

Microsoft Office

Google Suite

Skyward

Desk top publishing programs

Job description

Job Title: Elementary Clerk

Payment Rate: In accordance with the USD 443 Salary Schedule - Hourly Salary Pay Range $14.91 - $24.84 - Full time School Year - Calendar Days - 183

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status: Non-Exempt

Reports To: Principal/Head Secretary

PURPOSE: The Elementary Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal.

EMPLOYMENT QUALIFICATIONS:

Education:

• High School Diploma or equivalent.
• Associate's degree or equivalent.

Experience:

• 1 year of related work experience is preferred.
• Broad range of advanced executive secretary, clerical, accounting, or technical skills. Bilingual skills preferred but not required.
• Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.

KNOWLEDGE, SKILLS, & ABILITIES:

• The ability to effectively present information and respond to questions from administrators, staff, students, parents, and the public.
• Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide.
• Ability to solve practical problems.
• Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite.
• Problem solving and organizational skills.
• Ability to attend to details.
• Ability to maintain confidentiality.
• Excellent computer skills, strong communication skills both verbal and written.
• Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

DUTIES & RESPONSIBILITIES:

• Assist with answering phones and checking visitors in/out.
• Assist with facilitating daily substitute teacher and para coverages.
• Assist with staff timekeeping and enter in missed punches.
• Assist with building key inventory and checkout.
• Translate spoken and written information.
• Facilitate student laptop operations and work orders.
• Organize and maintain an efficient filing system for department materials and documents.
• Cross train with other personnel for additional coverage and assistance when needed.
• Assist with social media updates on behalf of the district.
• Oversee student tardiness and enter information in Skyward.
• Facilitate all student additions/drops/transfers in Skyward.
• Maintain student cumulative folders.
• Run attendance reports and correspond with parents as needed.
• Generate truancy letters and necessary court paperwork.
• Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
• Analyze problems and develop suggestions for solutions.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk and hear.
• The employee is occasionally required to stand; walk and reach with hands and arms.
• The employee must regularly lift and /or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.