School Clerk II - Clerical Support - School

Gwinnett County Public Schools; Shiloh (TN); On-site; USD 26,000 - 41,000; Full time

Job summary

Gwinnett County Public Schools is seeking a School Clerk II - Clerical Support at a local school. The role performs general clerical duties, handling financial tasks and serving as receptionist or registrar as needed.

The position requires a high school diploma or GED, with preferred experience in an office environment. Strong communication and clerical skills are essential, and the department emphasizes accuracy and efficiency in handling enrollment records and student data.

Qualifications

• HS Diploma or General Education Degree or equivalent Required
• Experience in an office or clerical environment Preferred

Responsibilities

• Provide general clerical support for the local school
• Function as receptionist and/or registrar when needed
• Prepare and transcribe reports, forms, memos, and letters
• Prepare work orders, purchase orders, and item orders
• Organize and maintain files including enrollment and confidential materials
• Route incoming/outgoing correspondence and materials accurately
• Operate and maintain routine office machinery
• Maintain student personnel records and enrollment data
• Assist with switchboard functions as needed
• Communicate a businesslike, courteous manner with internal/external customers

Skills

Effective communication

Oral and written communication

Follow instructions

Typing and filing

Basic bookkeeping

Process improvement

Represent GCPS

Cross-functional collaboration

Education

HS Diploma or GED

Job description

School Clerk II - Clerical Support - School JobID: 104539

Minimum Salary: $25,775.00/Annually Maximum Salary: $40,796.00/Annually Scheduled Days: 200 Target Openings: 1

Standard Hours: 40 Department: Clerical Support - School

License and Certification Qualifications

• None Required

Education Qualifications

• H.S. Diploma or General Education Degree or equivalent Required

Experience Qualifications

• Experience in an office or clerical environment Preferred

Skills Qualifications

• Ability to communicate effectively and courteously with the public, students, and staff


• Demonstrated skills in oral and written communication


• Ability to follow oral and written instructions quickly and accurately


• Strong clerical skills including typing and filing


• Knowledge of basic bookkeeping skills


• Ability to analyze existing processes and identify areas for improvement


• Ability to act as a representative of Gwinnett County Public Schools


• Ability to work across functional boundaries and interact with employees at all levels of the organization


• Ability to demonstrate technology skills

Primary Responsibilities

Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.

• Perform general clerical duties for the local school.
  
  
  
  • Prepare and transcribe various reports, forms, memos, and letters.
  
  
  • Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.
  
  
  • Organize and maintain files including, but not limited to, interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
  
  
  • Route incoming and outgoing correspondence and materials accurately and quickly.
  
  
  • Utilize telecommunication equipment courteously and efficiently.
  
  
  • Process information requests accurately and quickly as assigned.
  
  
  • Operate and maintain, or refer for maintenance, routine office machinery.
  
  
  • Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.
  
  
  • Maintain student personnel records in accordance with school system procedures as assigned.
  
  
  • Assist with switchboard functions as needed.
  
  
  
  


• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.


• Communicate with all parties in a businesslike, courteous, and efficient manner.


• Assist with new projects in the local school.


• Perform other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee is required to use hands to touch, handle, feel, and/or reach. The employee may be required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.