School Clerk II - Clerical Support - Bilingual Preferred - - Bilingual Preferred - School

Gwinnett County Public Schools; Georgia; On-site; USD 30,000 - 45,000; Full time

Job summary

Gwinnett County Public Schools seeks a capable clerical professional to provide general support at the local school site. The role includes receptionist and registrar duties, handling routine financial and accounting tasks, and maintaining confidential student records and correspondence.

Candidates should have a high school diploma or GED, and demonstrate strong oral and written communication, typing, and filing skills.

Qualifications

• H.S. diploma or GED required.
• Office environment experience preferred.
• Strong communication skills, both oral and written.

Responsibilities

• Provide general clerical support and receptionist/registrar duties as needed.
• Prepare forms and letters; transcribe reports.
• Maintain and organize files, enrollment records, and confidential materials.
• Handle correspondence routing and telecommunication duties.
• Assist with information requests and basic office operations.
• Support with new projects and general duties as assigned.

Skills

Public interaction

Oral communication

Written communication

Typing

Filing

Basic bookkeeping

Process improvement

Cross-functional collaboration

Technology skills

Education

High school diploma or GED

Tools

Office software

Basic bookkeeping software

Job description

License and Certification Qualifications:

• None Required

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required

Experience Qualifications:

• Experience in an office or clerical environment Preferred

Skills Qualifications:

• Ability to communicate effectively and courteously with the public, students, and staff


• Demonstrated skills in oral and written communication


• Ability to follow oral and written instructions quickly and accurately


• Strong clerical skills including typing and filing


• Knowledge of basic bookkeeping skills


• Ability to analyze existing processes and identify areas for improvement


• Ability to act as a representative of Gwinnett County Public Schools


• Ability to work across functional boundaries and interact with employees at all levels of the organization


• Ability to demonstrate technology skills

Primary Responsibilities:

Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.

• Perform general clerical duties for the local school.


• Prepare and transcribe various reports, forms, memos, and letters.


• Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.


• Organize and maintain files including, but not limited to, interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.


• Route incoming and outgoing correspondence and materials accurately and quickly.


• Utilize telecommunication equipment courteously and efficiently.


• Process information requests accurately and quickly as assigned.


• Operate and maintain, or refer for maintenance, routine office machinery.


• Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.


• Maintain student personnel records in accordance with school system procedures as assigned.


• Assist with switchboard functions as needed.


• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.


• Communicate with all parties in a businesslike, courteous, and efficient manner.


• Assist with new projects in the local school.


• Perform other duties as assigned.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.