School Business Official

Addison Central School District; Town of Addison (NY); On-site; USD 110,000 - 160,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional development

Membership in statewide organizations

Job summary

Addison Central School District in Addison, NY seeks a highly qualified School Business Official to assist the Superintendent in planning and managing the district's financial and administrative operations.

The role covers budget planning, purchasing, money management, insurance programs, negotiations, and reporting, with expected collaboration across senior staff and Cabinet to ensure compliance and district-wide financial integrity.

Qualifications

• A comprehensive understanding of and ability to administer school finances, revenues, expenditures, school state aid and State Education Department fiscal requirements.
• Knowledge of grants administration and reporting.
• Skills to utilize financial management software and Microsoft Office applications (Excel).

Responsibilities

• Budget Planning and Administration: develop long-term fiscal plans and translate educational programs into financial plans.
• Purchasing and Accounting: oversee purchasing, accounts payable/receivable and payroll operations.
• Money Management: manage cash flow, borrowing needs and investment plans.
• Insurance and Employee Benefits: advise on insurance coverage and benefits, monitor claims and arrange quotes.
• Negotiations: participate in district bargaining and cost analyses.
• Reports: prepare financial reports for Board and government agencies.
• Other: collaborate with staff and administrators on district-wide business matters, oversee operations such as food service, facilities, safety, and transportation.

Skills

School finances

Grants administration

Financial software

Microsoft Excel

Budgeting

HR management

Labor relations

Communication

Leadership

Capital projects

Education

NY state SDA/SBA/SDBL certification

Tools

Financial management software

Microsoft Excel

Job description

Reports To: Superintendent of Schools

Supervises: Typist/Senior Typist

Job Goal: The goal of the School Business Official is to assist the Superintendent of Schools in the planning and management of the business affairs of the school system in compliance with pertinent laws, Board of Education policies and instructions from the Superintendent.

PERFORMANCE RESPONSIBILITIES:

TheSchool Business Officialwill perform the following duties and all other responsibilities as assigned by the Superintendent of Schools orhis/her designee:

Budget Planning and Administration

1. Develop short and long-term fiscal planning and projections.
2. Translate the educational program of the district into a comprehensivefinancial plan.
3. Calculate tax cap and tax rate.
4. Prepare the budget and back-up information for review by the Board and Superintendent.
5. Present the budget to the community with the Superintendent.
6. Implement budgetary and capital expenditure controls.
7. Estimate and secure all revenues due to the school district; investigate and be aware of all revenue sources.
8. Implement, monitor and adjust an investment program to maximize earnings from available cash throughout the year.

PurchasingandAccounting

1. Overseeall aspects of district purchasing.
2. Oversee accounts payable operations.
3. Oversee accounts receivable operations.
4. Oversee payroll operations, including final approval of all requests for overtime and extra compensation.
5. Assist external, internal, and claims auditors in completion of annual audit.
6. Oversee fixed asset inventory control.
7. Provide safeguards for the custody of all funds.

Money Management

1. Develop cash flow needswithAccountantand Treasurer.
2. Establish borrowing needs withAccountantand Treasurer.
3. Be aware of current market conditions.
4. Develop full disclosure statements with Administrative Assistant and Accountant.
5. Implement, monitor and adjust an investment plan annually and review it monthly with Administrative Assistant and Accountant.

Insurance Programand Employee Benefits

1. Recommend to the Superintendent needed insurance coverage for the district.
2. Review all insurance claims against the district and inform the Superintendent.
3. Monitor justification for premium charges.
4. Seek competitive and alternative insurance sources, as necessary.
5. Solicit competitive quotes, where applicable, to provide negotiated benefits.
6. Develop and recommend to the Superintendent guidelines for administering the following programs: Retirement Payments, Social Security, Health Insurance, Dental Insurance,Workers’ Compensation, Retirement Incentive Benefits and Unemployment Insurance.
7. Represent the district’s interests in workers’ compensation and unemployment insurance claims; keep the Superintendent informed of these claims.

Negotiations

1. Participate as a member of the district’s negotiating team with all bargaining units.
2. Develop cost analysis of all unit proposals and district proposals.
3. Contract administration with all bargaining units.

Reports

1. Prepare all required financial reports for the Board, Superintendent, State and Federal governments.
2. Preparefinancial data for surveys as required.

Other

1. Perform other duties as directed by the Superintendent of Schools orhis/her designee.
2. Represent the district in dealings with other school systems, professional organizations, social institutions, business firms, agencies of government and the general public.
3. Perform all duties delegated by the Superintendent.
4. Serve as a member of the Superintendent’s Cabinet.
5. Attend meetings of the Board of Education.
6. Workdirectly with all administrators as it relates to business matters.
7. Consult with the staff for advice and informationin district-wide matters.
8. It is anticipated that the successful candidate will take on oversight ofoperations including:Food Service, Facilities, Safety, Personnel Clerk and Transportation.

We offer a regionally competitive salary and benefits package, along with extensive opportunities for professional development and paid membership to statewide organizations.

All information is subject to verification and administrative approval.

All new employees are subject to a background check and fingerprint clearance through NYS.

Note: For assistance with this task, please contact Mark Evans in theDistrict Office - (607-359-1209)

EOE/AA Thank you for your interest in Addison Central School.

Preferred qualifications include:

A comprehensive understanding of and ability to administer school finances, revenues, expenditures,school state aid and State Education Department fiscal requirements;knowledge of grants administration and reporting;the skills to utilize financial management software and Microsoft Office applications (Excel);demonstrated expertise in the school budgeting process;experience in human resource management and labor relations/negotiations;excellent communication skills;proven leadership/supervisory experience and an understanding of capital project financial management and reporting.

There are two pathways to meet qualifications for this position. Candidates must meet qualifications in the Certificated Pathwayor the Civil Service Pathway.

Certificated:

The successful applicant will have a NY State Certification (or be eligible to receive one) as an SDA, SBA, or SDBL, and provide leadership in the financial operations of the school district and support services. Candidates must be able to contribute at the cabinet level, be part of a collaborative team and support the instructional mission of the district.

Civil Service:

(a) Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree including or supplemented by 24 semester credit hours in accounting, business education, or business administration and three years of business administration experience which must include accounting and budgeting duties, one year of which shall have been in a supervisory capacity; or

(b) Graduation from a regionally accredited or New York State registered community college with an associate degree in accounting or business administration and five years of business administration experience which must include accounting and budgeting duties, two years of which shall have been in a supervisory capacity; or

(c) An equivalent combination of training and experience as indicated in (a) and (b).