Manager, Instructional Services Finances 1126-0005

Erie 1 BOCES; Buffalo (NY); On-site; USD 87,000 - 88,000; Full time

Job summary

Erie 1 BOCES is seeking a Manager for Instructional Services Financial Advisor to lead the financial operations of Instructional Services. This role partners with the School Business Manager and District Treasurer to ensure budgeting, procurement, and grants compliance while promoting staff development and continuous improvement.

The position oversees budgets across Career and Technical Education, Exceptional Education, and Workforce Development, drives process improvements, and ensures fiscal

Qualifications

• Master's degree in accounting, personnel or business administration with two years of accounting or business administration experience (A).
• Bachelor's degree in accounting, personnel or business administration with four years of accounting or business administration experience (B).
• Equivalent combination of training and experience as defined by (A) and (B).

Responsibilities

• Leads instructional staff, ensuring training and career development.
• Coordinate training and professional development with the School Business Manager.
• Supervise and evaluate direct reports; set goals and foster balance.
• Promote best practices and align with the division's vision.
• Oversee budgets, procurement, and grants within Instructional Services.
• Develop and monitor departmental budgets across programs and grants.
• Lead procurement processes, including bids, RFPs, and contracts.
• Oversee billing and revenue processes for instructional services.

Skills

Leadership

Budgeting

Education

Master's degree in accounting, personnel or business administration

Bachelor's degree in accounting, personnel or business administration

Equivalent combination of training and experience

Job description

Location: Erie 1 BOCES
Finance Services
E1B Education Campus
West Seneca, NY

Hours: 8:00AM - 4:00PM

Annual Salary: $86,839 + $1,500 w/Masters $88,339

The Manager for Instructional Services Financial Advisor plays a critical leadership role within the organization by overseeing and managing primarily the financial operations of Instructional Services. This position is responsible for ensuring instructional staff are well-trained, supported, and motivated to meet both short- and long-term goals while fostering professional growth and aligning with best practices. This position will work closely with the School Business Manager and District Treasurer to ensure consistency across the organization with budgeting and other financial matters. The manager will play a pivotal role in overseeing budgets and procurement for all areas within Instructional Services, ensuring fiscal responsibility, compliance, and efficiency. This position will also work closely with the School Business Manager and District Treasurer to assist in the fiscal oversite of grants within the organization, assisting in any required budgeting and financial reporting requirements by the grants lead agent.

The ideal candidate will be a dynamic leader with a strong understanding of financial management, staff development, and a passion for continuous improvement to advance the division’s vision.

Key Responsibilities:

Personnel Management:

• Leads and manages instructional staff, ensuring all personnel are appropriately trained and equipped to meet their responsibilities and foster their career development.
• Works closely with the School Business Manager to coordinate training programs and professional development initiatives that align with the needs of the Instructional Services divisions, promoting ongoing career growth.
• Supervise and evaluate direct reports, setting realistic short- and long-term goals, while being mindful of cognitive load and promoting a balanced work environment.
• Continuously seek opportunities for professional development to enhance personal and team growth, fostering efficiencies within the Instructional Services team.
• Drive the adoption of best practices and continuously promote the instructional division’s vision to ensure alignment across the organization.

Budget and Fiscal Management:

• Oversee the Instructional Services budget, including capital and building-level projects, ensuring that expenditures align with revenue and fiscal goals.
• Serve as the primary liaison between internal stakeholders ( School Business Manager, District Treasurer , Director of B&G, Business Office staff, Purchasing Manager), ensuring proper documentation of initiatives for instructional programs and grant programs as needed.
• Develop, implement, manage, and monitor departmental budgets across Career and Technical Education, Exceptional Education, and Workforce Development, ensuring financial sustainability and grant programs as needed.
• Perform internal audits of budgets and procedures to ensure proper financial allocations and maintain alignment between expenditures and revenue.
• Manage grants for all departments within Instructional Services and as needed by School Business Manager, identifying new opportunities and ensuring proper documentation and compliance.
• Analyze revenue and expenditure trends and provide actionable recommendations to assist with district-wide needs assessments and budget forecasting.
• Lead procurement processes within Instructional services, including bids, RFPs, and contracts, ensuring compliance with BOCES and NYSED policies and fiscal responsibility.
• Oversee Instructional services billing processes to ensure accurate revenue accounting for BOCES contracted services.
• Develop pricing models for instructional services based on cost analysis, economic trends, and market conditions to inform budget planning.
• Forecast district needs and prepare financial reports that aid leadership in making informed decisions for Instructional Services.

Collaboration & Continuous Improvement:

• Collaborate with divisions within Erie 1 BOCES to plan, research, and evaluate fiscal processes, offering recommendations to streamline and modernize financial procedures.
• Assist in the implementation of new policies and offer insights regarding outdated practices to foster continual improvement. Recommend new policies as needed for the instructional services divisions.
• Ensure fiscal responsibility to the Assistant Superintendent of Instructional Services and Executive Director of Administrative Services and Operations, effectively implementing new initiatives and managing resources accordingly in instructional service area and in grants.
• Oversee payroll processes for instructional services, including the implementation of new initiatives, namely electronic timesheets and streamlining payroll import files to increase efficiency.
• Regularly review and update the Service Directory to ensure that services provided are accurately represented and aligned with district needs.
• Manage district participation within Instructional services, serving as the liaison for account managers assigned to both component and non-component districts.
• Provide support to the finance office in maintaining and reporting grants as
• Other duties may be assigned that are relevant to the civil service job description for this title

Minimum Civil Service Qualifications:

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates mustmeet the minimum civil service qualifications for a NYHELPS appointment as follows:

A) Graduation from a regionally accredited or N.Y. State registered four (4) year college or university with a Master's degree with majors in accounting, personnel or business administration and two (2) years of experience in accounting or business administration;

B) Graduation from a regionally accredited or N.Y. State registered four (4) year college or university with a Bachelor's degree with majors in accounting, personnel or business administration and four (4) years of experience in accounting or business administration; OR

C) An equivalent combination of training and experience as defined by the limits of (A) and(B).

Additional Qualifications:

• Proven experience in budget management, procurement, and financial analysis, with a strong background in educational settings.
• Strong leadership and interpersonal skills, with the ability to inspire, manage, and mentor staff.
• Knowledge of current best practices in finance and instructional services management.
• Excellent communication and problem-solving skills, with the ability to collaborate across departments and with external stakeholders.
• Ability to analyze and interpret financial data to make informed decisions and recommendations.

APPLICATIONS WILL BE ACCEPTED THROUGH NOVEMBER 20, 2026