School Business Manager

Socket.dev; Sarasota (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

St. Martha Catholic School & St. Mary Academy in Sarasota, FL is seeking a School Business Manager working full-time (35 hrs/wk). The role supports the Principal and oversees financial processing, budgeting, cash forecasting, and payroll accuracy in alignment with Diocesan guidelines.

The candidate will prepare financial reports, supervise accounting systems, manage tuition/subsidies, and coordinate state scholarship programs. Collaboration with diocese and school departments is essential.

Qualifications

• AA or BS in Accounting or Business Administration is required.
• 3–5 years of experience in a similar role.
• Analytical thinker with budget and reporting skills.
• Knowledge of QuickBooks and/or SAGE.
• Experience with automated payroll/timekeeping systems.
• Excellent written and oral communication; maintains confidentiality.

Responsibilities

• Advise Principal on financial matters and budgeting.
• Develop, oversee and defend the school budget for Diocese approval.
• Prepare regular financial reports (balance sheet, income statement).
• Monitors revenue and expenses; ensure spending stays within budget.
• Oversee general ledger, payroll, A/P and A/R systems.
• Coordinate grant and aid applications and reporting.
• Assist with recruitment requisitions and onboarding as needed.
• Maintain employee documentation per regulations and Diocesan guidelines.

Skills

Analytical thinking

Communication skills

Multi-tasking

Independent

Confidentiality

Microsoft Office

Payroll systems

Education

AA or BS in Accounting or Business Administration

Tools

QuickBooks

SAGE

Payroll/timekeeping systems

Job description

Job Title: School Business Manager, Full-time (35 hrs./wk.)

Reporting to: Principal

Location: St. Martha Catholic School & St. Mary Academy | Sarasota, FL

Classification: Salaried/Exempt

Overview

The Business Manager is an administrator in support of the school Principals. The Business Manager works closely with the location Principal's and the various school departments for the smooth running of the total school operation and is responsible for all financial processing and reporting functions, budgeting and cash forecasting, open position requests and payroll accuracy, within the policy guidelines set forth by the Diocesan Finance and Education Departments.

Job Responsibilities

• Serve as an advisor to Principal on financial matters.
• Facilitates the school finance council by providing reports and relevant financial information for review, discussion and advice at quarterly meetings.
• Develops, oversees and defends the school budget for approval by the Diocese.
• Meets with the principal periodically to evaluate budgets, prepare next year's budgets, project needs and expenses.
• Monitors all revenue and expense accounts to stay within budget.
• Prepares and provides financial reports including a balance sheet, income statement and budget to actual statements regularly to the Principal, Diocese, finance council as well as the church finance council.
• Supervises and maintains automated accounting systems including general ledger, accounts receivable, cash receipts, accounts payable, payroll, and related spreadsheets.
• Invoices all fees, tuition, subsidies and other amounts due to the school and oversees collection.
• Maintains positive cash flow by collecting all monies due and paying all liabilities while trying to keep educational costs affordable following Diocesan and government reporting guidelines.
• Finalizes all tuition agreements pursues delinquent accounts with compassion and understanding.
• Coordinates & processes Grant & Aid applications between all parties including families, parishes, outside funding agencies.
• Assists families with all state sponsored scholarship programs, including Florida Tax Credit, Family Empowerment – Equal Opportunities and Unique Abilities.
• Monitors, facilitates and prepares reports for all state sponsored programs through Step Up for Students including assisting families in the application/renewal process, collecting award id numbers, enrolling scholarship, completing quarterly invoicing withdrawing students no longer in the program and ensuring all families who qualify have applied to the appropriate program. Handles mandatory AUP audit of state scholarships with Diocesan approved outside auditor.
• Works with the Diocese to process payroll including wages, stipends and other changes and ensures timecards approvals.
• Assists with ADP recruitment requisitions and onboarding of new hires as needed.
• Ensures all employee documentation and files are current and updated in accordance with the government and Diocesan regulations.
• Other duties as assigned.

Qualifications

• AA or BS degree in Accounting or Business Administration required.
• 3 to 5 years experience in similar position.
• Critical thinker, ability to provide an analytical approach to managing the facility.
• Knowledge of QuickBooks and/or SAGE.
• Experience in automated payroll/timekeeping systems.
• Excellent communication skills, both written and oral
• Understands importance of maintaining confidentiality.
• Able to handle multi-task simultaneously and work independently.
• Strong computer skills with Microsoft Office Suite (word, power point, excel).
• Must pass the DOV accounting assessment test.