School Bookkeeper

TrulyHired; North Carolina; On-site; USD 33,000 - 54,000; Full time

Job summary

Camden County Board of Education is seeking a School Bookkeeper/Treasurer at Camden Middle School to manage financial records, deposits, and reporting. The role also backs up data management and payroll, and may perform secretary duties for the principal.

Responsibilities include coordinating with PTO, processing requisitions, and handling insurance and concessions as needed. A CDL with P&S endorsement is required within six months of employment for transportation duties.

Qualifications

• Thorough knowledge of and ability to use correct grammar, spelling, vocabulary, and punctuation.
• Office practices and procedures.
• Working knowledge of accounting techniques and procedures.
• Knowledge of information gathering and reporting techniques.

Responsibilities

• Maintain all financial records and reporting for the school: issues receipts, pays bills, posts receipts and disbursements, and prepares monthly financial reports.
• Deposit funds received at school daily.
• Maintain current balances of funds and advise principal of such.
• Process requisitions and prior approval forms after principal approval.
• Work with PTO on fundraisers and purchase orders.
• Prepare monthly payrolls and ensure accurate leave/substitute reporting.
• Enroll/withdraw students and maintain student records as Data Manager Backup.
• Assist with clerical duties and secretarial tasks for the principal.

Skills

Accounting knowledge

Office administration

Data reporting

Communication skills

Education

Two-year college degree

Tools

Microsoft Office

Job description

Job Description

School Bookkeeper

Camden Middle School

Reports to: Principal

Purpose: To provide financial assistance within the school office by following established guidelines and procedures and maintaining accurate records for financial reporting and auditing. Also, may serve as the backup to the Data Manager.

THIS POSITION REQUIRES THAT YOU OBTAIN AND MAINTAIN A CDL WITH A P&S ENDORSEMENT WITHIN 6 MONTHS OF EMPLOYMENT WITH CCS.

Training and Experience

• Two-year college degree required.
• Considerable office experience involving a large variety of complex duties preferred.
• Experience in the use of Microsoft Office products preferred.

Responsibilities:

A. As School Treasurer

• Maintains all financial records and reporting for the school: issues receipts, pays all bills, posts receipts and disbursements for all accounts, maintains supporting documentation, prepares monthly bank reconciliation statements, and issues monthly financial report to school finance officer.
• Deposits funds received at school on a daily basis.
• Maintains current balances of funds allotted to school and advises principal of such. Ex. staff development, instructional supplies, custodial supplies, office supplies.
• Processes all requisitions and prior approval forms after being signed by the principal.
• Works with PTO president and treasurer on fundraisers, purchase orders, etc.

B. As School Payroll Officer

• Calls substitutes for teachers and bus drivers when absent.
• Coordinates coverage for teachers in emergency situations.
• Prepares mid-month and end-of-month payrolls on a monthly basis ensuring accuracy of leave and substitute reporting.

C. As Data Manager Backup

• Enrolls and withdraws all students.
• Maintains student records.
• Produces change of status sheets for child nutrition department.
• Inputs test scores.
• Runs reports for central office.
• Runs and distributes report cards.

D. Serves as secretary to the principal

• typing correspondence, budget preparation, maintains files, etc.

E. Processes all insurance forms for students.

F. Orders concessions for all sports activities and assists as needed.

G. Coordinates field trips for teachers.

H. Assists with school secretary/receptionist duties as needed.

I. Required to obtain and maintain a CDL with a P&S endorsement six months after hired if employed after June 12, 2003 and serve as a driver with transportation on an as needed basis.

J. Performs other duties as requested by the principal or assistant principal.

Knowledge and Abilities:

1. Thorough knowledge of and ability to use correct grammar, spelling, vocabulary, and punctuation.
2. Through knowledge of office practices and procedures.
3. Working knowledge of accounting techniques and procedures.
4. Considerable knowledge of information gathering and reporting techniques.
5. Some knowledge of basic computer operation.
6. Ability to operate standard office machines.
7. Ability to operate multi-line telephone system.
8. Ability to use basic computer software programs and learn the use of more complex specialized software programs.
9. Ability to interpret, analyze and report information.

Term of Employment:

12 Months

FLSA Status

Non-Exempt

Salary Grade

NC06 ($2996-$4877 per month depending on education, training, and experience)

Camden County Board of Education, Camden, NC 27921