School-Based Registrar (Success Academy Anderson)

1120 - Success Academy - Anderson; Kansas City (MO); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Health and Dental Insurance

KCPS Pension plan

Voluntary retirement savings plans

Job summary

Kansas City Public Schools seeks a School-Based Registrar (Secondary) to manage student records and data in the Tyler system, ensuring accurate enrollments, withdrawals, and grade reporting. The registrar will support counseling functions and maintain confidentiality under FERPA guidelines, collaborating with teachers and the counseling team.

The role requires a high school diploma or GED, at least two years of clerical experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED certificate.
• Two years clerical/secretarial experience.
• One year experience with Tyler software.
• Willingness to be trained in Naviance eDocs.
• Accurate typing and proficiency in written clerical tasks (80% on skills assessment).

Responsibilities

• Maintain student records and enrollment/withdrawal processing in Tyler Student Data System.
• Input transcripts for transfer students and support Grad Tracking in Tyler.
• Maintain filing system for student records and generate reports (graduation, year-end, honor rolls).
• Ensure confidentiality under FERPA and collaborate with counseling teams on grade entry.
• Enter and verify data for core data submissions and adjust as needed.

Skills

Typing 40 wpm

Clerical experience

Naviance eDocs

Education

High school diploma or GED

Tools

Microsoft Office

Tyler

Job description

School-Based Registrar (Success Academy Anderson)

Kansas City School District - KCMO 1120 - Success Academy - Anderson - Kansas City, Missouri Open in Google Maps

Kansas City School District - KCMO 1120 - Success Academy - Anderson - Kansas City, Missouri Open in Google Maps

Job Details

Job ID: 5950538

Application Deadline: Posted until filled

Posted: Oct 05, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

KANSAS CITY PUBLIC SCHOOLS

Job Description

Job Title: School-Based Registrar (Secondary)

Job Title Code: 00228

Salary Grade: J60 starting at $23.26

Department: Counseling

Reports To: Director of College and Career Readiness

FLSA Status: Non-Exempt

Position Summary:

The job of the registrar is to perform specialized and responsible clerical and technical tasks related to the maintenance of student records and files, as well as related duties as required in the School Counseling department and maintaining records in Tyler Information Systems.

What You'll Be Doing: (Responsibilities)

• Maintenance of student records on the campus level, processing enrollment, transfers, and withdrawals from the campus. Ensure that correct withdrawal codes and information in entered in the Tyler Student Data System
• Accurately enrolls and withdraws students on a daily basis. Maintain changes to the Tyler student data system.
• Efficiently inputs transcript analysis forms of transfer students for the purpose of transferring grades and credit hours into the district student information systems. Enter assessment scores for students and assist with the Grad Tracking functions of Tyler for Graduation.
• Maintains an efficient filing system for the building and student records.
• Compiles a variety of reports and recommendations (e.g. Graduation Rate Reports, Year End Reports, Honor Roll Listing, etc.).
• Maintain progress reports and report cards to include grade verification rosters, failing lists of students, calculate grade point averages after every grading windows.
• Input transcripts of incoming students for the purpose of transferring grades and credit hours into the district student information systems.
• Utilize the Naviance system for eDocs to facilitate transcript requests, college applications, and final transcripts after graduation.
• Performs enrollment and withdrawal maintenance of student records as well maintain cumulative folders for all students (e.g. requests records on new students, data entry of all student records) for the purpose of ensuring compliance with financial, legal, state, and federal requirements.
• Attends meetings as required.
• Correct student information in Tyler for the purposes of clean and efficient Core Data Submissions.
• Maintain confidentiality per FERPA guidelines in the school
• Collaborate with school counseling teams to ensure grades are entered correctly by all teaching staff on the campus.
• Work independently in the performance of all functions necessary to maintain an efficient and organized system while maintaining professional and confidentiality.

SUPERVISORY RESPONSIBILITIES:None

To Be Successful at This Job, You'll Need To: (Qualifications)

High school diploma or GED certificate.

• Accurately type a minimum of 40 wpm.
• 80% proficiency on written clerical skills assessment.

• Proficiency with Microsoft Office applications (spreadsheet, word processing, Power Point)
• Two (2) years prior clerical/secretarial experience
• One (1) year experience with Tyler
• Willingness to be trained in Naviance eDocs

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds.

*TERMS OF EMPLOYMENT:

Length of work year: 12 Months

Benefits: Health and Dental Insurance are provided. KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.

Position Type: Full-Time

Salary: $23.26 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Contact Information

• , Human Resources
• Board of Education - Other
• Phone: [phone]