School Athletic Director (ESP)

CPS; Illinois; On-site; USD 90,000 - 130,000; Full time

Job summary

Chicago Public Schools (CPS) seeks an experienced School Athletic Director to lead the high school athletics program, reporting to the Principal and Executive Director of Sports Administration.

The role oversees extracurricular programs, maintains compliance with policy and laws, manages budgets, supervises staff, coordinates events, and supports student-athlete academics.

Qualifications

• Bachelor’s degree from accredited college or university.
• NIAAA Registered Athletic Administrator (RAA) preferred.
• Successful completion of IHSA trainings is required.

Responsibilities

• Oversee development and implementation of a comprehensive high school athletics program.
• Administer extracurricular athletic programs, activities, and events.
• Maintain files and records required by policy, regulation and law.
• Monitor and support academic performance of student-athletes.
• Coordinate budgets, purchases, and capital improvements related to athletics.

Skills

Athletic admin

Budget management

Staff supervision

Communication

Organizational skills

Education

Bachelor's degree

RAA preferred

IHSA trainings

Tools

Microsoft Office

Google Suite

Web content editing

Job description

School Athletic Director (ESP)

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students — student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Reporting to the Principal and under the direction of the Executive Director, Sports Administration, the School Athletic Director plays a critical role in overseeing the development and implementation of a comprehensive high school athletics program.

The School Athletic Director will be held accountable for the following responsibilities:

• Administers the extracurricular athletic programs, activities, and events

• Maintains files and records required by policy, regulation****,****law and best practice (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)****

• Responds to requests for information****(From OSA, IHSA, FOIA, Title IX, Law Office, colleges for recruiting, press releases)****

• Implements board policies and advises the administration on regulatory matters related to athletics

• Assesses department needs through consultation with students****,****staff****and****parents (equipment, budgeting, transportation, upgrades to venues, technology)****

• Evaluates the ext****r****acurricular athletic programs and engages****i****n long-term planning (adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)****

• Develops and updates handbooks, brochures and policy manuals in alignment with OSA and other District policies and procedures;****Develops and places into operation appropriate rules and regulations governing the conduct of athletic activities****

• Informs the school community about extracurricular athletic programs (through websites, emails, media, and social media)

• Stays current on research, issues, and regulations related to athletic programs (academic, racial, gender, and socio-economic issues in sports)

• Develops, implements, and maintains a grade check system for student athletes

• Maintains and ensures that all eligibility reports and list of participation are submitted on a weekly basis

• Develops and updates team schedules on all school platforms for public viewing

• Oversees transportation for all team travel

• Develops a school safety plan for every home venue

• Oversees the implementation of the insurance program covering sc****h****ool athletes****

• Complete incident reports for minor to traumatic injuries

• Organizes****,****plans and coordinates departmental awards including recognition of alumni,,former coaches and staff****

• Coordinates athletic public or special events. (Homecoming, Senior days, Award Ceremonies Fundraisers)

• Monitors and supports academic performance of student-athletes

• Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes

• Develops academic support mechanisms for benefit of student-athletes including but not limited to study hall, advising, postsecondary guidance, etc.

• Directs and coordinates the fiscal operations within the department in consultation with the principal and in alignment OSA and other District policies, guidelines, and procedures

• Supports the principal in athletics-related fiscal planning and making recommendations to the principal on athletics budgets, purchases, and capital improvements and contract agreements related to athletics

• Assists in preparing, monitoring, and managing the athletics budget and implementing the school system budget; Coordinates department purchasing

• Recommends capital improvements and negotiated contract agreements

• Formulates specifications to be incorporated into contracts and bids

• Serves as a consultant in the selection of supplies and materials

• Supervises all ticket sales and fund-raising events of the athletic programs

• Administers the receipt and disbursement of student activity funds

• Assists OSA with hiring and payment of coaching staff

• Supervises and guides the planning and execution of all parent volunteer organizations

• Creates the schedules for all operations and activities within the departments

• Issues timely announcements of up-coming events and deadlines

• Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators and police for supervision of home contests

• Hire, schedule and supervise lifeguards for all aquatic sports; Coordinate timely payment by ensuring all hours are submitted and approved through the timekeeping system

• Arranges transportation for athletic contest participants

• Verifies each athlete’s eligibility for participation in each contest

• Arranges all details of visiting teams’ needs, as appropriate

• Provides for emergency health care and first aid treatment

• Arranges field, gymnasium and aquatics center practice schedules, including

arrangements for summer programs and non-school use of playing fields and

facilities if applicable

• Manages contracts for every athletic contest

• Coordinates with CPS for stadium usage

• Coordinates with Chicago Park Districts to execute IGA’s for athletic facilities

• Recommen****ds****supervises****,****and****evaluate****s staff (E.g., athletic support, trainors, Board employees who coach) and volunteer coaches) and student workers****

• Rec****ru****its****,****screens****,****interviews and re****commen****ds pros****p****ecti****v****e c****o****ac****he****s****

• Mak****es****c****oac****hing assignment****recom****b<…> ongoing garbled text omitted for brevity…

• Other duties as assigned

In order to able successful and achieve the above responsibilities, the Athletic Director will possess the following qualifications:****

Required Education:

• Bachelor’s degree from accredited college or university

• NIAAA Registered Athletic Administrator (RAA) preferred

• Completion of****++Developing Competitors and Mental Wellness through Positive Coaching++****offered through the****++Positive Coaches Alliance-++****preferred

Required Experience:

• Minimum of five (5) years of experience in interscholastic sports (e.g., coaching, athletic program administration), including a minimum of (3) years of experience in sports program administration (E.g., responsibilities encompassing two or more of the larger, primary responsibilities above; athletic director, athletic program coordinator, etc.)

• Supervisory experience preferred

Other Requirements:

• This role requires a non-traditional schedule which includes evening and weekend hours based on the individual school’s needs, which may change seasonally; Start, end, and lunch period times are designated by the Principal, and the standard schedule must provide after-school coverage for athletic practices, games, and events

• Access to reliable transportation for is required

• Successful completion of all Illinois High School Athletic Association (IHSA) trainings is required

Knowledge, Skills, and Abilities:

• Strong understanding of relevant athletic administration rules, regulations, policies, and procedures

• Exceptional organizational and time management skills

• Ability to interact and communicate effectively with a variety of audiences

• Ability to coordinate and manage all aspects of the athletic program, including financials

• Ability to effectively recruit and motivate student athletes and coaches

• Ability to make rational decisions under stressful conditions

• Proficiency using technology and applications, including Microsoft Office (Excel, Word, PowerPoint) Google Suite, and web content editing software

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

• Establish and Maintain Chicago Residency

Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.