School age Site Coordinator/ Group Leader - Douglas Program

Whitin Community Center; Douglas (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

Whitin Community Center in Douglas seeks a proactive School Age Site Coordinator to oversee the before- and after-school program in Blackstone Valley. You will ensure safety, maintain records, and support children's social, emotional, and cognitive growth across the Douglas classrooms.

Working with the BVCP Administrator, you will manage supplies, plan snacks, engage families, and coordinate curriculum planning, reflecting Whitin's commitment to quality childcare and community involvement.

Qualifications

• CPR & First Aid certification as per EEC requirements.
• Strong written and verbal communication skills.
• Proven administrative and organizational abilities.
• Experience coordinating child care programs or school-age activities.

Responsibilities

• Ensure Douglas school age program conforms to health, safety, and licensing regulations.
• Maintain up-to-date child files and prepare item lists for administrator to complete.
• Create Sign In & Sign Out sheets for Douglas classrooms weekly.
• Maintain inventory of classroom and snack supplies; plan schedules for snacks.
• Prepare orders of supplies and food for approval one week in advance.
• Capture activities photos for BVCP social media; coordinate with director.

Skills

Microsoft Word

Excellent communication

Administrative skills

Organizational skills

Customer service

Lifting up to 50 pounds

Reading and writing

Education

EEC Site Coordinator certification

Tools

PQ Registry

Job description

Description

JOB DESCRIPTION BVCP DOUGLAS SCHOOL AGE SITE COORDINATOR

The Douglas School Age Site Coordinator in Blackstone Valley Children’s Place is responsible for overseeing the before and after school age program in Douglas that aids a child in their social, emotional, cognitive & physical growth.

REPORTS TO: BVCP School Age Program Administrator

PRIMARY RESPONSIBILITIES

• Ensure that school age program in Douglas conforms to health, safety, and licensing regulations.
• Ensure all children’s files in Douglas classrooms are kept up-to-date and organized and prepare list of missing items for BVCP School Age Program Administrator to complete.
• Create Sign In & Sign Out sheets for Douglas classrooms weekly.
• Maintain detailed inventory of all classroom and snack supplies for Douglas.
• Prepare weekly/monthly nutritious snack schedule for Douglas.
• Prepare orders of supplies and food needed in Douglas for approval by School Age Program Administrator at least one week in advance.
• Capture photos of activities in Douglas and send to BVCP Director for use on social media.
• Serve as back up to shop for supplies and food in absence of primary person assigned.
• Bring supplies delivered to Whitinsville back to Douglas as needed.
• Report any site specific repairs to school and/or WCC maintenance staff.
• Develop and execute plan for Douglas community engagement – visits to local places, inviting guests into classrooms related to themes to enhance children’s learning experiences.
• Conduct on-going observation and assessment of school age staff.
• Update parent boards as needed.
• Coordinate and participate in regular curriculum planning, implementation, reflection and evaluation for school age programming in Douglas.
• Participate in intake meetings with prospective parents for the school age program as needed.
• Communicate respectfully and professionally to parents, children and colleagues.
• Attend all meetings and training sessions as mandated by your supervisor which may include evening and weekend hours.
• Support WCC/BVCP fundraisers and free events for families.
• Follow through with all WCC directives, assigned tasks and projects in a professional and positive manner, respecting supervision and constructive criticism.
• Maintain a plan for own professional development (IPDP).
• Note: This job description is not intended to be all-inclusive. Employee may be asked to perform other duties related to child care administration as needed.

REQUIREMENTS

• EEC School Age Site Coordinator requirements.
• Meet EEC requirements of CPR, First Aid, CORI, SORI, and Fingerprinting and a physical.
• Physical, mental and emotional ability to accomplish the job, including evacuating the building, with or without corrective devices and accommodations, including the ability to read and write, to hear the conversational voice, to speak and be understood and the ability to lift and carry children and other items weighing up to 50 pounds in an emergency.
• Meet EEC requirements for professional development hours completed each year and enter them into the PQ Registry. This must include the minimum requirement for Diverse Learners.
• Computer skills including Microsoft Word and email.
• Strong customer service, administrative and organizational skills.
• Excellent communication skills including written and interpersonal.

WHITIN COMMUNITY CENTER CORE COMPETENCIES

1. Supports the Mission, Vision and Direction of the Whitin Community Center: Understands and supports the mission of the Whitin Community Center; displays the Whitin Community Center values; displays flexibility and accepts change; is willing to try new methods and make suggestions; shows a strong commitment to the Whitin Community Center; conveys enthusiasm for the Whitin Community Center and his/her work.
2. Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the Whitin Community Center; practices effective relationship-building techniques; supports the role of fund-raising in achieving the Whitin Community Center mission.
3. Provides a Quality Experience for Members, Participants, Internal Customers and Others: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve and involve members, participants, internal customers and others.
4. Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies, and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses Whitin Community Center resources appropriately and efficiently.
5. Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.