School Administrative Coordinator – Front Office & Data

Haverhill Public Schools; Haverhill (MA); On-site; USD 38,000 - 43,000; Full time

Job summary

Haverhill Public Schools is seeking a Principal Clerk for Bradford Elementary to support the school office with a variety of clerical duties. The position requires handling attendance data, budgeting, payroll preparation, and busy front-desk tasks.

The role emphasizes accuracy, discretion with confidential information, and reliable data entry across the school’s information systems. Training will be provided as needed and the position supports the school community.

Qualifications

• High School Diploma or GED is required.
• Post-secondary education / training preferred or relevant life experience.
• Secretarial and/or clerical experience preferred.
• Excellent interpersonal skills.
• Strong time management and planning capabilities.
• Performs clerical work with little supervision.
• Professional verbal and written communication skills.
• Ability to multi-task and use standard office equipment.

Responsibilities

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public and receive visitors, following proper building access protocols.
• Answer telephones, transfer calls, take messages and direct callers to staff.
• Display strong communication and interaction skills with staff, students, parents, and community.
• Open, sort and route mail; prepare outgoing mail.
• Schedule appointments and maintain calendars.
• Prepare memos, correspondence and reports; post updates to the school webpage and calendar.
• Maintain and organize both digital and hard-copy filing systems.
• Monitor and respond to radio communications and assist with inventory.

Skills

Interpersonal skills

Time management

Multi-tasking

Verbal and written communication

Data entry

Microsoft Word/Excel

Bilingual (preferred)

Education

High School Diploma or GED

Post-secondary education / training preferred

Tools

SchoolBrains

Budgetsense

Microsoft Office

Job description

Haverhill Public Schools is seeking a Principal Clerk for Bradford Elementary to support the school office with a variety of clerical duties. The position requires handling attendance data, budgeting, payroll preparation, and busy front-desk tasks.

The role emphasizes accuracy, discretion with confidential information, and reliable data entry across the school’s information systems. Training will be provided as needed and the position supports the school community.