School Administrative Clerk – Office Lead

Buffalo Public Schools; Buffalo, Northern (NY, KY); Hybrid; USD 47,000 - 54,000; Full time

Job summary

Buffalo Public Schools seeks a School Clerk – Provisional to support the administrative office at PS 30 Frank A. Sedita Academy. The role involves clerical tasks, payroll processing, records maintenance, and daily liaison with school staff.

Ideal candidates have strong typing, office terminology knowledge, and ability to supervise clerical staff, with CSA residency rules in effect in the City of Buffalo Civil Service system.

Qualifications

• Applicants must have continuous and permanent status in any city department for one year in clerical classifications.
• Candidates will be evaluated based on pay rate progression relative to current position.
• Associate’s Degree in Secretarial Science or related field with typing/keyboarding course and one year of alpha-numeric keyboard experience.
• High School/GED with typing/keyboarding and three years of clerical experience, one year in alpha-numeric keyboard operation.
• Verifiable part-time experience prorated for full-time requirements.
• Proof of education at time of appointment.

Responsibilities

• Relieves Principal/Assistant Principal and directs the school's administrative office activities.
• Acts as liaison between Principal/Assistant Principal and office/building staff and faculty.
• Reproduces and types letters, bulletins, forms and memoranda for the school office.
• Composes and types original written communications.
• Compiles weekly, monthly and annual reports and records; maintains and updates records.
• Compiles, enters and maintains bi-weekly payrolls for faculty and staff.
• Receives visitors and inquiries, refers to proper officials.
• Receives, sorts and distributes incoming mail.
• Prepares and inputs permanent pupil record cards; issues transcripts.
• Requisitions materials and supplies; checks upon delivery and issues to staff.
• May handle monies and maintain financial records; issues receipts.
• Operates telephone switchboard and office equipment (typewriter, CRT, PC, word processor, printer).
• May open school doors for callers; may oversee office in summer.
• Performs related duties as required.

Skills

Clerical aptitude

Office terminology

Typing 35 wpm

Supervise subordinates

Interpersonal communication

Education

Associate’s Degree in Secretarial Science or related field

High School diploma with typing/keyboarding

Tools

Typewriter

CRT terminal

Personal computer

Word processor

Printer

Job description

Buffalo Public Schools seeks a School Clerk – Provisional to support the administrative office at PS 30 Frank A. Sedita Academy. The role involves clerical tasks, payroll processing, records maintenance, and daily liaison with school staff.

Ideal candidates have strong typing, office terminology knowledge, and ability to supervise clerical staff, with CSA residency rules in effect in the City of Buffalo Civil Service system.