School Clerk (Rotating) - Temporary RB# 26-120

Buffalo Public Schools; Buffalo (MO); On-site; USD 47,000 - 54,000; Full time

Job summary

Buffalo Public Schools seeks a Rotating School Clerk – Temporary to support a busy school office across various locations. Responsibilities include clerical work, record maintenance, and basic payroll support under supervision of the Principal/Assistant Principal.

The role requires typing proficiency, familiarity with office equipment, and the ability to coordinate tasks for a smooth administrative flow during the school year.

Qualifications

• Promotional and Open Competitive pathways described.
• Must have completed a typing/keyboarding course listed on the application.
• Evidence of permanent status in a city department for the promotional path.

Responsibilities

• Relieve Principal/Assistant Principal and manage the school office.
• Serve as liaison between principal and staff.
• Type letters, forms, memoranda from various sources.
• Prepare and maintain student records and transcripts.
• Process payrolls for faculty and staff biweekly.

Skills

Clerical aptitude

35 wpm typing

Team coordination

Education

Associate’s Degree in Secretarial Science

High School diploma with typing course

Job description

BUFFALO BOARD OF EDUCATION
DEPARTMENT OF HUMAN RESOURCES
ROOM 720 CITY HALL
BUFFALO, NEW YORK 14202

September 16, 2026

RECRUITMENT BULLETIN #26-120

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.

The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American.)

POSITION

Rotating School Clerk – Temporary

SALARY

$46,802–$54,363

LOCATION

VARIOUS SCHOOL LOCATIONS

APPLICATION

CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT www.buffaloschools.org

Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

DISTINGUISHING FEATURES OF THE CLASS

Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for performing varied clerical tasks requiring independent judgment, a complete understanding of the office's rules, policies, and procedures, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer, and other related office equipment. Incumbents receive infrequent instruction in their work performance; however, new problems are referred to a superior before action is taken. Employees in this class work under the general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.

TYPICAL WORK ACTIVITIES

• Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school
• Acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members
• Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office
• Composes and types original written communications
• Compiles weekly, monthly, and annual reports and records
• Maintains and updates records on same
• Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff
• Receives visitors, answers inquiries and callers, and refers them to proper school officials
• Receives, sorts, and distributes incoming mail
• Prepares, maintains and inputs permanent record cards of pupils
• Prepares and issues transcripts of pupils’ records to high schools, colleges and universities
• Requisitions materials and supplies as approved
• Checks upon delivery and issues to faculty members/staff
• May be required to receive, count, and deposit all monies that pass through the office
• Issues receipts and maintains financial records/reports of the same
• May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment
• May be required to open the school doors for callers to enter the building
• May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal
• Performs related duties as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Thorough knowledge of office terminology, procedures, and equipment
• Thorough knowledge of Business Arithmetic and English
• Clerical aptitude
• Ability to operate a typewriter/alphanumeric keyboard at 35 wpm to produce an accurate and clean copy
• Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment
• Ability to understand and carry out oral and written directions
• Ability to plan and supervise the work of subordinates
• Ability to establish an effective working relationship with pupils, parents, and school officials
• Courtesy; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Promotional

Applicants must have continuous and permanent status in any city department for (1) one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking).

In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.

Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerk is at a higher rate of pay than their current position, even if their title is listed above.

Open Competitive

(A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course in typing or keyboarding (course must be listed on application) and (1) one year of full-time experience where work involves the operation of an alphanumeric keyboard

(B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and (3) three years of full-time clerical experience, (1) one year of which must have been in the operation of a alpha numeric keyboard.

Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements.

Proof of education must be presented at time of appointment.

FINAL FILING DATE

September 23, 2026

APPROVED

Tami Hollie-McGee
Chief of Human Resources

Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal nondiscrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding the District's nondiscrimination policies should be directed to [e-mail] or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 [phone]