School Administrative Associate I

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 42,972 - 62,670; Full time

Job summary

Virginia Beach City Public Schools is seeking a full-time clerical assistant to provide front-desk support, manage files, and assist the Principal and staff. You will greet visitors, handle phones, distribute mail, and prepare reports and records for students and staff.

The role requires strong organization, reading and arithmetic skills, and the ability to work under pressure. Experience in school settings and a high school diploma are preferred; benefits are offered.

Qualifications

• High school diploma or GED required; considerable clerical experience, preferably in a school setting.
• Thorough knowledge of standard office practices, procedures and equipment.
• Ability to type, transcribe, and prepare computerized records and systems.

Responsibilities

• Serve as primary clerical support to the Principal and staff; act as school receptionist and telephone operator.
• Prepare and maintain files and records; assist students and teachers.
• Issue visitor passes and screen visitors.
• Prepare and submit absentee and payroll records; process mail and communications.

Skills

Office procedures

Record keeping

Organization

Communication

Education

High school diploma or GED

Tools

Keyboarding

Data entry

Word processing

Job description

General Responsibilities

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Knowledge, Skills And Abilities

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.

Education And Experience

Required: High school diploma or GED. Considerable experience in clerical work, preferably in a school setting.

Preferred: Various courses in business, keyboarding, data processing, and bookkeeping.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Job Details

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/bc8c12fe-ddc3-4721-8361-38ce428fb175

Salary Range: From/To

Hourly-rate range: $20.66-$30.13

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry‑level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full‑time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U11

FTE 1.000

Start Date 2026-2027 School Yr