School Administrative Assistant | Student Records & Ops

HEALTH CONNECT AMERICA, INC; Quicks Mill (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical, dental, and vision insurance

EAP with confidential counseling

Health Savings Account

Dependent Daycare FSA

401(k) Retirement Plan

Health Navigator access

Benefits Hub and Tickets at Work

Job summary

KEYS Academy, supported by Health Connect America, is a Virginia-based network of private special education day schools serving grades K–12. The Administrative Assistant supports the School Director, teachers, and staff by coordinating office operations, maintaining student records, and helping ensure communication flows between the school, families, and partners.

This role is ideal for someone organized and proactive, thriving in a structured school environment.

Qualifications

• Strong organizational and multitasking abilities required.
• Excellent communication and customer service skills.
• Ability to handle confidential information professionally.
• Proficiency with Microsoft Office, Excel and databases.

Responsibilities

• Office & administrative support: manage front office communications, scheduling, reports, and supplies.
• Student records & documentation: maintain confidential files and enrollment docs.
• School operations: coordinate events, lunches, and day-to-day needs.
• HR & operations: assist with interviewing scheduling, onboarding, and compliance docs.

Skills

Strong organizational skills

Excellent communication

Confidential information handling

MS Office & databases

Education

High school diploma or equivalent

Administrative/office experience preferred

School/educational setting experience a plus

Tools

Microsoft Office

Databases

Job description

KEYS Academy, supported by Health Connect America, is a Virginia-based network of private special education day schools serving grades K–12. The Administrative Assistant supports the School Director, teachers, and staff by coordinating office operations, maintaining student records, and helping ensure communication flows between the school, families, and partners.

This role is ideal for someone organized and proactive, thriving in a structured school environment.