School Administrative Assistant – Nutrition & Operations Full-Time

Chartwells School Dining Services K12; Phoenix (AZ); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Flexible Spending Accounts

Job summary

Chartwells K12 is hiring an Administrative Assistant in Phoenix, AZ to support the Director of Food & Nutrition Services and the management team. The role requires handling phones, emails, and calendar coordination, and preparing agendas and minutes.

Responsibilities include processing invoices, maintaining confidential files, and assisting with reporting and audits. Daily tasks involve vendor communication and cross‑department liaison work within the district.

Qualifications

• Prior Google and Outlook platform knowledge.

Responsibilities

• Provide administrative support to the Director of Food & Nutrition Services and management team.
• Answer phones, emails, and customer inquiries.
• Maintain department calendars and schedule meetings.
• Prepare agendas, meeting minutes, and presentations.
• Process purchase orders, invoices, and vendor documentation.
• Maintain department records and confidential files.
• Compile and analyze operational reports.
• Support compliance reporting and audits.
• Coordinate training registrations and professional development activities.
• Serve as liaison among schools, vendors, and district departments.

Skills

Google Workspace

Outlook

Job description

Chartwells K12 is hiring an Administrative Assistant in Phoenix, AZ to support the Director of Food & Nutrition Services and the management team. The role requires handling phones, emails, and calendar coordination, and preparing agendas and minutes.

Responsibilities include processing invoices, maintaining confidential files, and assisting with reporting and audits. Daily tasks involve vendor communication and cross‑department liaison work within the district.