School Administrative Assistant: Data & Reports

Tempe School District No.3; Tempe (AZ); On-site; USD 21,000 - 29,000; Full time

Job summary

Tempe School District No.3 seeks an Administrative Assistant Intermediate to provide confidential administrative support for a program or department. You will manage specialized databases, process correspondence, and assist with budgets and reports.

Qualifications include a high school diploma or GED, an IVP clearance card, and 2 years of secretarial experience in a school setting. Fluency in Spanish may be required for some positions, with a focus on accuracy and discretion.

Qualifications

• Education and/or experience equivalent to a High School Diploma or GED.
• Associate’s Degree in Public Administration or related field preferred.
• Two (2) years of progressively responsible secretarial administrative support experience preferably in a school setting.
• State of Arizona Identity Verified (IVP) Fingerprint Clearance Card.
• Some positions may require fluency in Spanish.

Responsibilities

• Verify, maintain and update statistical information using the district management systems related to program, department or school.
• Compile data for reports and files; organize and gather information related to program, department or school.
• Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.
• Retrieve and store files according to District, State and Federal regulations.
• Download, verify, and revise data; prepare notices and forms related to program status.
• Welcome and direct visitors to appropriate areas and personnel.
• Type correspondence; process daily mail, maintain files, and create new files and records.
• Respond to inquiries electronically and address phone calls regarding problem solving.
• Process requisitions; maintain budgets.
• Perform other duties as assigned.

Skills

Data entry

Report writing

Customer service

Office software

File maintenance

Multitasking

Education

High School Diploma or GED

Associate’s Degree in Public Administration or related field

Tools

District management systems

Job description

Tempe School District No.3 seeks an Administrative Assistant Intermediate to provide confidential administrative support for a program or department. You will manage specialized databases, process correspondence, and assist with budgets and reports.

Qualifications include a high school diploma or GED, an IVP clearance card, and 2 years of secretarial experience in a school setting. Fluency in Spanish may be required for some positions, with a focus on accuracy and discretion.