School Accountant, Part-time

St. Mary Academy; Sarasota (FL); On-site; USD 34,000 - 48,000; Part time

Job summary

St. Mary Academy in Sarasota, FL is seeking a part-time School Accountant (25 hrs./wk.) to support the Business Manager and Principal with overall accounting operations for the school. The ideal candidate has a BS/AA in accounting, at least 5 years of experience, and proficiency in QuickBooks and Sage.

Strong communication and confidentiality are essential for interacting with families and staff. The role requires attention to accuracy in financial records, budget assistance, and coordination

Qualifications

• AA or BS degree in Accounting or Business Administration.
• Minimum 5 years' experience in a similar position.
• Knowledge of QuickBooks and/or Sage.
• Excellent written and oral communication.
• Maintains confidentiality and discretion.
• Able to multitask and work independently.

Responsibilities

• Maintains accuracy of all financial files and records.
• Assist in budget preparation and review for the school.
• Oversees A/R, A/P, GL, and collections.
• Manages tuition system (FACTS), including payments and billing.
• Works with parents on tuition and fees.
• Collaborates with Admissions for scholarship data and portal entries.
• Reconciles credit cards and bank statements.
• Assists with ADP recruitment and onboarding as needed.
• Performs other duties as assigned by Business Manager or Principal.

Skills

Communication skills

Confidentiality

Multi-tasking

Independent work

Microsoft Office

Education

AA/BS in Accounting or Business Administration

Tools

QuickBooks

Sage

Job description

Title: School Accountant, Part-time (25 hrs./wk.)

Reports to: Accountant, Business Manager and Principal

Location: St. Mary Academy | Sarasota FL

Overview

St. Mary Academy is seeking a part-time School Accountant.The School Accountant supports the Business Manager and Principal and is responsible for the overall accounting operations for the school.

Job Responsibilities

• Maintains accuracy of all financial files and records.
• Assist in the preparation, administration and review of the budget for the school which is subject to review and/or approval by the Parish and School Finance Council, as required.
• Oversees accounting services as A/R, A/P, GL, Collections, etc.
• Manages school tuition system (FACTS), including payment plan, collections and billing
• Works closely with parents regarding tuition and fee payments.
• Works closely with Admissions Director to ensure receipt of scholarship information Works in the scholarship portal to ensure all scholarships are entered and appropriate scholarship payments received.
• Reconciles credit cards and bank statements.
• Assists with ADP recruitment and onboarding of new hires as needed.
• Any other duties as assigned by the Business manager or principal.

Requirements

• AA or BS degree in Accounting or Business Administration required.
• Minimum 5 years' experience in a similar position.
• Knowledge and experience in QuickBooks and/or Sage.
• Excellent communication skills, both written and oral.
• Understands importance of maintaining confidentiality.
• Able to handle multi-task simultaneously and work independently.
• Strong computer skills with Microsoft Office Suite (word, power point, excel).
• Knowledge of and commitment to the mission, traditions, and values of the Catholic faith.
• Must be able to pass a level 2 background screening.

Please note: State of Florida law requires fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse for all school-based positions. For informational purpose only: https://info.flclearinghouse.com/