Scholarship Coordinator

Saint Louis University; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Saint Louis University is seeking a Scholarships Coordinator to oversee policy development, management, and maintenance of scholarship operations. The role ensures accuracy, compliance, and timely scholarship entry while serving as a liaison with internal and external constituents.

The position emphasizes cross-functional collaboration, data reporting, and adherence to federal, state, and university guidelines, with a focus on improving delivery systems and office efficiency.

Qualifications

• Bachelor's degree and at least two years of related experience.
• Knowledge of federal, state, and university policies.
• Ability to process large volumes of scholarship awards with accuracy and compliance.
• Experience presenting information to students, parents, and staff.

Responsibilities

• Oversees, coordinates, publishes, and monitors scholarship policies and procedures; trains staff in conjunction with departmental leadership
• Supervises and assists with entry of scholarship information into student records; updates and changes records regarding federal and state grants; certifies documents to facilitate payment of outside scholarships
• Collaborates with external departments, organizations, and stakeholders to support the facilitation and administration of scholarships and funding initiatives
• Utilizes various applications and software platforms to promote scholarships, process awards, and collect relevant data; ensures accurate and accessible presentation of information for administrators, students, and external stakeholders
• Assists with financial reconciliations; develops and disseminates reports for reconciliations and compliance reviews; assists in resolutions and troubleshooting
• Maintains information regarding institutional, state, federal, and outside scholarships to disseminate and publicize in various formats
• Leads committees in the evaluation of student appeals, scholarship awarding decisions, and need-based determinations, ensuring fair and consistent application of both scholarships and federal aid
• Assists with advising and counseling students, parents, agencies, and University staff on all aspects of student financial services; conducts presentations
• Assists with NCAA awarding and compliance
• Performs other duties as assigned

Skills

Scholarship policies

Data entry accuracy

Verbal and written communications

Analytical skills

Project management

Education

Bachelor's degree

Tools

Database software

Microsoft Excel

Job description

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Scholarships Coordinator oversees the development, management, and maintenance of all scholarship policies, procedures, and operations. This role works to improve scholarship delivery systems, maximize office efficiency, and enhance overall effectiveness. The coordinator also ensures accuracy, compliance, and timeliness in scholarship entry and in preparing information for the website. In addition, the position serves as a key liaison with various internal and external constituents.

PRIMARY JOB RESPONISIBILITIES

• Oversees, coordinates, publishes, and monitors scholarship policies and procedures; trains staff in conjunction with departmental leadership

• Supervises and assists with entry of scholarship information into student records; updates and changes records regarding federal and state grants; certifies documents to facilitate payment of outside scholarships

• Collaborates with external departments, organizations, and stakeholders to support the facilitation and administration of scholarships and funding initiatives

• Utilizes various applications and software platforms to promote scholarships, process awards, and collect relevant data; ensures accurate and accessible presentation of information for administrators, students, and external stakeholders

• Assists with financial reconciliations; develops and disseminates reports for reconciliations and compliance reviews; assists in resolutions and troubleshooting

• Maintains information regarding institutional, state, federal, and outside scholarships to disseminate and publicize in various formats

• Leads committees in the evaluation of student appeals, scholarship awarding decisions, and need-based determinations, ensuring fair and consistent application of both scholarships and federal aid

• Assists with advising and counseling students, parents, agencies, and University staff on all aspects of student financial services; conducts presentations

• Assists with NCAA awarding and compliance

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of federal, state, and university academic, scholarship, and work policies and procedures

• Knowledge of database preparation and maintenance

• Interpersonal/human relations skills

• Verbal and written communications skills

• Ability to assess situations/needs and assist accordingly Redundant

• Ability to efficiently process large volumes of scholarship awards within tight timeframes while maintaining accuracy and compliance

• Ability to clearly explain funding decisions using documented, consistent, and policy-aligned practices

• Ability to achieve ambitious performance targets without compromising accuracy or attention to detail

• Ability to manage multiple projects simultaneously while maintaining organization and efficiency

• Ability to maintain confidentially

• Ability to prepare and generate reports

• Ability to organize and maintain accurate records and files

• Ability to adapt to work environment changes, and relate to diverse populations.

• Ability to assess situations and exercise discretion and independent judgment with respect to matters of significance

MINIMUM QUALIFICATIONS

• Bachelor's degree

• Two or more years of related experience

PREFERRED QUALIFICATIONS

• N/A

Function

Student Financial Services

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.