Scheduling Transport Coordinator

Midwest Recreational Clearinghouse LLC; Hastings (MN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with employer match

Paid time off

Paid holidays

Job summary

Midwest Recreational Clearinghouse LLC, based in Hastings, MN, is hiring a Scheduling Coordinator to manage transportation for vehicles and recreational equipment across the U.S. You will gather unit details, schedule providers, monitor shipments, and resolve issues to keep loads on track.

The role requires problem solving, strong communication, and attention to detail. Training will be provided; a college degree is preferred but not required.

Qualifications

• Strong computer skills and ability to communicate effectively with suppliers, warehouses, and internal teams.
• Excellent verbal and written communication skills with a customer-service mindset.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Qualify units for transportation by gathering condition, size, operability, pickup requirements.
• Review options and assign loads to providers based on cost, availability, and dates.
• Coordinate pickup and delivery details with providers and remote managers.
• Monitor shipments from pickup to warehouse arrival and maintain schedule.

Skills

Computer skills

Communication

Multitasking

Detail-oriented

Time management

Education

College degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Description

Join Our Transportation Team

Are you detail-oriented, organized, and a fast learner? Do you enjoy solving problems and keeping things moving? We want you! No prior transportation experience is required; we will train you!

CrankyApe.com is hiring for a Scheduling Coordinator to join our transportation team. This position is responsible for coordinating the transportation of various vehicles, recreational equipment, and powersports from pickup locations throughout the U.S. to one of our warehouses.

The Scheduling Coordinator manages the transportation process from the time a unit is ready for pickup through its arrival at the warehouse. This includes gathering accurate information about each unit and its pickup requirements, selecting and scheduling transportation providers, monitoring shipments, troubleshooting transportation issues, and processing transporter payments.

Essential Functions:

• Qualify units for transportation by gathering information about the unit’s condition, size, operability, accessibility, and pickup requirements. This includes identifying any special circumstances or equipment needed for a successful pickup.
• Review transportation options and assign loads to transportation providers based on quoted cost, availability, pickup date, and other transportation requirements.
• Coordinate pickup and delivery details with transportation providers and remote warehouse managers using online transportation load boards and other systems.
• Monitor shipments from pickup through arrival at the warehouse to ensure units are transported in a timely manner and remain on schedule.
• Troubleshoot transportation issues by communicating with transporters, warehouse managers, and other internal teams to resolve delays, pickup problems, delivery issues, and other unexpected situations.
• Track and document transportation-related fees and expenses owed to the pickup location or transporter. Identify fees that are due, record amounts owed, and coordinate payments as appropriate.
• Process transporter payments through the appropriate online transportation load board after the unit has been successfully delivered.
• Maintain accurate transportation records and update shipment information as needed.
• Perform other related duties and administrative tasks as assigned or requested.

Requirements

• Willingness to learn. Prior transportation experience is not required; we will provide training.
• College degree preferred but not required.
• Strong computer skills, including proficiency with Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills, with the ability to communicate ffectively with transportation providers, warehouse managers, and internal teams.
• Strong problem-solving and decision-making skills, with the ability to make timely decisions and respond with a sense of urgency.
• Ability to multitask and remain calm and professional in a fast-paced work environment.
• Strong attention to detail, with excellent organizational and time-management skills.
• Comfortable with extensive phone use throughout the workday.
• Team-oriented with a customer-service mindset and a willingness to work collaboratively with others.

Hours of Operation:

• Full-time
• Monday through Friday 8:30 AM – 5:00 PM
• Occasional overtime as needed

Benefits Available:

• Medical, dental, vision, life insurance, voluntary life insurance, critical-illness, accident, short-term disability, long-term disability, FSA & HSA
• 401(k) with an employer match
• Paid time off
• Paid holidays

About CrankyApe.com

Midwest Recreational Clearinghouse, LLC is a premier online auction house based out of Hastings, MN. Midwest Recreational Clearinghouse, LLC is an Equal Opportunity Employer. Midwest Recreational Clearinghouse, LLC does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate laws. All employment is decided based on qualifications, merit, and business needs.