Scheduling Systems Lead — MS Project & Multi-Project

ICES: Data, Discovery, Better Health; Kentucky; Hybrid; USD 80,000 - 110,000; Full time

Job summary

Sehlhorst Equipment Services is seeking a Scheduling Systems Manager to own, organize, and continuously improve the company-wide Microsoft Project scheduling system. You will turn project inputs from estimators, PMs, and foremen into coordinated, resource-loaded schedules across active projects.

The role acts as the scheduling “air traffic controller,” ensuring visibility, resolving conflicts, and delivering clear schedules by project, crew, and time period.

Qualifications

• Advanced to expert-level proficiency with Microsoft Project Professional.
• Practical experience with master projects, subprojects, shared resource pools, resource assignments, calendars, task relationships, filters, views, tables, and reporting.
• Approximately 3–5 years of experience in scheduling, planning, project controls, operations coordination, or a closely related role.

Responsibilities

• Own and maintain the SES Microsoft Project scheduling environment, including the company master project, individual project files, inserted subprojects, templates, and shared resource pools.
• Consolidate schedule information provided by project managers, estimators, and foremen into accurate, resource-loaded company schedules.
• Track crew assignments, manpower requirements, equipment needs, task timing, and project priorities across multiple active jobs.
• Identify overallocations and scheduling conflicts early, then work with operations leadership to evaluate practical solutions and sequencing options.
• Produce clear job-based schedules, crew-based schedules, look-ahead schedules, manpower views, and other planning reports for field and office use.
• Maintain consistent scheduling standards, calendars, resource naming conventions, custom fields, filters, views, tables, and print layouts.
• Improve the usability and reliability of the scheduling system through templates, macros, dashboards, and repeatable processes.
• Support weekly planning and scheduling discussions by providing current information on upcoming work, crew demand, gaps, conflicts, and schedule changes.
• Train and support SES team members on the parts of Microsoft Project they need to use effectively.
• Partner with leadership over time to improve company-wide production planning, labor forecasting, equipment utilization, and project controls reporting.

Skills

MS Project Pro

Master projects

Resource management

Excel skills

Communication

Tools

Power BI

VBA/macros

Primavera P6

Job description

Sehlhorst Equipment Services is seeking a Scheduling Systems Manager to own, organize, and continuously improve the company-wide Microsoft Project scheduling system. You will turn project inputs from estimators, PMs, and foremen into coordinated, resource-loaded schedules across active projects.

The role acts as the scheduling “air traffic controller,” ensuring visibility, resolving conflicts, and delivering clear schedules by project, crew, and time period.