MS Project Scheduling Architect

ICES: Data, Discovery, Better Health; Cleves (OH); On-site; USD 85,000 - 125,000; Full time

Job summary

Sehlhorst Equipment Services (SES) is seeking a Scheduling Systems Manager to own and continuously improve our company-wide Microsoft Project scheduling environment. You will coordinate inputs from estimators, PMs, and foremen to produce resource-loaded schedules across multiple active projects.

In this role, you’ll act as the scheduling air traffic controller, maintaining visibility, resolving conflicts early, and delivering clear schedules by project, crew, and time period.

Qualifications

• Advanced to expert-level proficiency with Microsoft Project Professional.
• Experience with master projects, subprojects, shared resource pools, calendars, task relationships, filters, views, tables, and reporting.
• Approximately 3–5 years of experience in scheduling, planning, project controls, operations coordination, or a closely related role.
• Strong analytical and organizational skills, with the ability to manage many moving parts without losing detail.
• Ability to identify scheduling conflicts, understand tradeoffs, and clearly communicate options to operations leaders.
• Strong Excel skills and comfort working with structured data.
• Clear communication skills and the ability to work effectively with field personnel, project managers, estimators, and company leadership.

Responsibilities

• Own and maintain the SES Microsoft Project scheduling environment, including the company master project, individual project files, inserted subprojects, templates, and shared resource pools.
• Consolidate schedule information provided by project managers, estimators, and foremen into accurate, resource-loaded company schedules.
• Track crew assignments, manpower requirements, equipment needs, task timing, and project priorities across multiple active jobs.
• Identify overallocations and scheduling conflicts early, then work with operations leadership to evaluate practical solutions and sequencing options.
• Produce clear job-based schedules, crew-based schedules, look-ahead schedules, manpower views, and other planning reports for field and office use.
• Maintain consistent scheduling standards, calendars, resource naming conventions, custom fields, filters, views, tables, and print layouts.
• Improve the usability and reliability of the scheduling system through templates, macros, dashboards, and repeatable processes.
• Support weekly planning and scheduling discussions by providing current information on upcoming work, crew demand, gaps, conflicts, and schedule changes.
• Train and support SES team members on the parts of Microsoft Project they need to use effectively.
• Partner with leadership over time to improve company-wide production planning, labor forecasting, equipment utilization, and project controls reporting.

Skills

Scheduling expertise

Analytical skills

Communication skills

Team collaboration

Tools

Microsoft Project

Power BI

VBA/macros

Excel

Primavera P6

Job description

Sehlhorst Equipment Services (SES) is seeking a Scheduling Systems Manager to own and continuously improve our company-wide Microsoft Project scheduling environment. You will coordinate inputs from estimators, PMs, and foremen to produce resource-loaded schedules across multiple active projects.

In this role, you’ll act as the scheduling air traffic controller, maintaining visibility, resolving conflicts early, and delivering clear schedules by project, crew, and time period.