Scheduling Supervisor

Virginia Cancer Specialists, P.C.; Fairfax (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Holidays

Paid Time Off

401(k)

Job summary

Virginia Cancer Specialists in Fairfax, VA is seeking a full-time Scheduling Supervisor to oversee daily scheduling operations across providers and departments. The role partners with physicians, patients, and office staff to ensure accurate, timely patient entry and appointment coordination.

You will lead a scheduling team, train staff, maintain guidelines, and uphold the Compliance Program while delivering high-quality patient service in a busy cancer care setting.

Qualifications

• High school diploma or equivalent.
• Minimum seven years office experience, preferably in a medical office setting.
• Experience supervising scheduling staff and coordinating with multiple departments.

Responsibilities

• Supervises the daily activities of all scheduling duties and staff.
• Obtains patient demographics and insurance information for new patients.
• Maintains scheduling guidelines and resolves conflicts.
• Coordinates scheduling with front desk, clinical, insurance, and billing teams.
• Trains new scheduling staff and updates procedures as needed.
• Assists in supervising schedulers and non-licensed staff as needed.

Skills

Scheduling expertise

Leadership

Communication

Office software

Education

High School Diploma

Tools

Microsoft Office

EHR systems

Job description

• Fairfax, Virginia
• Clinical Support
• Virginia Cancer Specialists
• 43496

Overview

Job Description

Are you looking for an exciting career and not just a job in the Medical field? Virginia Cancer Specialists, affiliated with McKesson Specialty Health and US Oncology, a leader in cancer care, is seeking an experienced full time Scheduling Supervisor to work at our Administrative Office in Fairfax, Virginia.

GREAT BENEFITS INCLUDE: Medical, Dental, Vision, Paid Holidays, Paid Time Off and 401(k).

The Scheduling Supervisor is responsible for coordination and operation of scheduling functions. Acts as a liaison with physicians, patients, and office staff. Responsible for development, administration, and oversight of scheduling procedures for each provider and applicable departments. Supports and adheres to the organization’s Compliance Program, including the Code of Ethics and Business Standards.

Responsibilities

Essential Duties and Responsibilities:

• Supervises the daily activities of all scheduling duties. Performs all aspects of scheduling staff responsibilities as workload demands.
• Obtains all information necessary to enter a new patient in the system, including demographics and complete insurance information. Obtains medical records needed for new patient evaluation at office visit.
• Maintains scheduling guidelines to coordinate provider and department schedules. Reviews schedules daily for accuracy and corrects conflicts as needed.
• Coordinates scheduling procedures with front office, clinical staff, insurance, and billing departments to ensure smooth transitions and accurate information.
• Trains new employees in the scheduling department. Updates, informs, and trains staff as needed on new procedures.
• Assists in the supervision of schedulers and other non-licensed patient care providers as needed.

Qualifications

Minimum Qualifications - High school diploma or equivalent required. Minimum seven years office experience, preferably in a medical office setting.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier, and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. Requires viewing and typing on computer screens for prolonged periods of time.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and involves contact with patients and the public.

Join us at Virginia Cancer Specialists, where meeting and exceeding the needs of our patients is our primary goal!

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.