Scheduling Specialist - Radiation Oncology

St. Charles Health System; Redmond (OR); On-site; USD 38,000 - 52,000; Full time

Job summary

St. Charles Health System is seeking a Cancer Center Scheduler to coordinate radiation oncology appointments, office visits, referrals and diagnostic exams, ensuring smooth patient flow and accurate registration.

The role requires one year in a medical setting, strong customer service, and familiarity with medical terminology; travel to Bend and Redmond sites may be required. The position emphasizes teamwork and adherence to privacy standards in a busy clinical environment.

Qualifications

• Required: One year working in a physician’s office, medical clinic, or hospital setting.
• Preferred: Oncology/ medical office practice experience.
• Knowledge of medical terminology and procedures.

Responsibilities

• Schedules inpatient/outpatient procedures and appointments as ordered by the patient’s physician or authorized designee.
• Schedules multiple appointment types including: New patient visits, radiation therapy services, physician referrals, imaging studies, and other procedures.
• Coordinates patient care with outside facilities.
• Demonstrates excellent customer service skills and handles high volume of calls.
• Understands medical terminology and procedures.
• Responsible for communicating pertinent information related to procedures. Accurately process written orders, enters appointments into scheduling system.
• Responsible for accurate registration. Pre-registers the patient in the registration system, collects patient demographics, insurance information and collects required co-pay/deposits.
• Retrieves and scans patient records and forms into appropriate EMR systems.
• Prepares physician reports and correspondence.
• Responsible for accurate charge entry and performs review of charges.
• May be required to cover responsibilities in Bend and Redmond sites.
• Supports VIP Lean principles and a safe environment.
• May perform additional duties of similar complexity within the organization.

Skills

Customer service

Medical terminology

Scheduling

Office procedures

Education

High school diploma or GED

Associates degree or higher

Job description

The Cancer Center Scheduler at St. Charles Health System is responsible for scheduling appointments for radiation oncology, office visits, referrals and diagnostic exams. Responsible for various additional duties, which may include any or all of the following: Patient registration, information retrieval, insurance authorizations, charge capture and other duties. Must maintain excellent customer service relations with patients, hospital staff, office staff and physicians.

This position does not directly supervise any other Caregivers.

Essential Functions And Duties

• Schedules inpatient/outpatient procedures and appointments as ordered by the patient’s physician or authorized designee.
• Schedules multiple appointment types including: New patient visits, radiation therapy services, physician referrals, imaging studies, and other procedures.
• Coordinates patient care with outside facilities.
• Demonstrates excellent customer service skills and handles high volume of calls.
• Understands medical terminology and procedures.
• Responsible for communicating pertinent information related to procedures. Accurately process written orders, enters appointments into scheduling system. Prioritizes work to ensure all details are addressed and proper documentation is input into system.
• Responsible for accurate patient registration. Pre-registers the patient in the registration system, collects patient demographics, insurance information and collects required co-pay/deposits. Processes payment accurately, and completes daily deposits. Understands how to perform RTE (real time eligibility) for insurance benefits. Assists with prior authorization when needed.
• Retrieves and scans patient records and forms into appropriate EMR systems.
• Prepares physician reports and correspondence.
• Responsible for accurate charge entry and performs review of charges.
• May be required to cover responsibilities in Bend and Redmond sites.
• Assists with special projects as needed.
• Supports the vision, mission and values of the organization in all respects.
• Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• May perform additional duties of similar complexity within the organization, as required or assigned.

Education

Required: High school diploma or GED.

Preferred: Associates degree or higher.

Licensure/Certification/Registration

Required: Valid Oregon driver's license and ability to meet St. Charles Health System driving requirements.

Ability to travel to all St. Charles Health System worksites.

Preferred: N/A

Experience

Required: One year working in a physician’s office, medical clinic, or hospital setting. Experience in customer service and dealing with physician office staff/general public. Knowledge of medical terminology and procedures.

Preferred: Experience in scheduling and registration. Oncology/ medical office practice experience.