Patient Service Representative - Heart & Lung Specialists

St. Charles Health System; Bend (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Charles Health System is seeking a Patient Service Representative to serve as the liaison between patients and clinical staff. The role involves scheduling, registration, and aiding in administrative tasks to support compassionate, comprehensive care for the Bend community.

The PSR will work with clinical staff to ensure smooth patient access, accurate data capture, and timely assistance with payments and insurance-related processes in a fast-paced environment.

Qualifications

• Provides front-d desk support and coordinates patient flow.
• Uses electronic health records to manage appointments and registrations.
• Interacts with patients and clinicians to support accurate data collection.

Responsibilities

• Schedules appointments per department guidelines.
• Verifies eligibility for insurance benefits (RTE).
• Links authorizations to appointments at check-in.
• Registers patient demographics, insurance and billing details.
• Collects copays and handles payments; processes deposits and reports.
• Maintains department files and readiness of front-desk operations.
• Assists with messaging, mail, faxes, and document distribution.

Skills

Customer service

Scheduling

Data entry

Billing & payments

Registration

Education

High school diploma or GED

Tools

EHR system

Job description

Essential Functions And Duties

The Patient Service Representative acts as liaison between patients and the professional staff by facilitating clerical and reception responsibilities and assisting in administrative tasks. PSRs collaborate with clinical staff to ensure we are providing our community with comprehensive and compassionate health care.

This position does not directly manage any other caregivers.

Patient Scheduling

• Accurately schedules appointments based on department scheduling guidelines, maximizing patient access and provider utilization.


• Uses electronic health system to maintain department appointment requests, waitlist and follow up reports.

Pre-Arrival and Financial Clearance

• Performs real time eligibility (RTE) for insurance benefits.


• Uses RTE information to accurately route scheduling requests or schedule appointments.


• Ensures authorization is linked to all appointments at the time of check in.


• Reconciles daily schedules with appointment reports.


• Responsible for addressing registration related work queue items that require resolution prior to encounter closure.

Patient Registration

• Responsible for accurately recording patient demographics, insurance and billing information at the time of scheduling, check in, and check out.


• Courteously and confidently requests appropriate patient payments from patients/guardians. Accurately process all payment types (copays, co-insurance, prepayment, deductible, self-pay balances) and completes daily deposits and batch reports.


• At the time of check out, provides patient with printed After Visit Summary upon request, schedules follow up visits as needed, collects any copay that remains due for the day’s services.

Clinic Daily Operations

• Maintains patient access related departmental files, programs and lists.


• Performs daily readiness activities such as turning on computers, equipment, kiosks, readying patient waiting areas and check in areas, ensuring supplies are fully stocked.


• Assists with processing and resolving incoming and outgoing electronic and telephone messages, worklist entries and basic work queue items within the electronic health record in accordance with established protocols.


• Responsible for entry level support and knowledge of document collection and distribution, locating and distributing patient documents and information to appropriate staff members.


• Faxing, scanning, indexing medical records into document management system.


• Opening and distributing incoming communications (mail, paper and electronic faxes).

Customer Service

• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.


• Supports the vision, mission, and values of the organization in all respects.


• Provides direction and assistance to patients as needed.


• Facilitates scheduling of, or arranges for interpretive services for patients as needed.


• Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.


• Provides and maintains a safe environment for caregivers, patients, and guests.


• Supports the onboarding process of new caregivers to the department.


• Conducts all activities with the highest standards of professionalism and confidentiality.


• Complies with all applicable laws, regulations, policies, and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.


• May perform additional duties of similar complexity within the organization, as required or assigned.

Education

Required: High school diploma or GED.

Preferred: N/A

Licensure/Certification/Registration

Required: Ability to travel to business functions/trainings/meetings and all St. Charles Health System worksites.

Preferred: N/A

Experience

Required: N/A

Preferred: One year of clerical support in a healthcare setting or related experience. Basic medical terminology.