Scheduling Specialist - Neuroscience

Virtua Health; United States; On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Flexible spending accounts

Paid time off

Paid sick leave

Job summary

Virtua Health is seeking a detail-minded medical clerk to support patient flow and scheduling in the Burrs Rd offices. The role requires inputting surgical procedures, coordinating admissions, and maintaining accurate records.

Excellent data entry and clear communication are essential for serving patients and staff efficiently. The position offers full-time hours, on-site work, and benefits including health coverage, retirement plans, and paid time off.

Qualifications

• Requires prior medical clerical experience.
• Familiarity with medical terminology.
• Proficient with data entry on computer systems.
• Excellent verbal and written communication skills.
• Professional phone manner is essential.

Responsibilities

• Ensure organized flow of patients by accurately inputting surgical procedures and preference cards, and orders.
• Serve as the main department contact for coordinating admissions and scheduling procedures.
• Alert facilitator to current or potential problems and assist in resolution.
• Handle high volume of inbound/outbound communications while delivering excellent customer service.
• Maintain medical records, stat reports, and data in multiple databases; run reports as needed.
• Maintain office supplies and equipment; assist in orienting new staff on scheduling and data collection.
• Provide coverage for the unit as needed.

Skills

Medical clerical experience

Medical terminology

Data entry computer skills

Clear communication

Professional phone demeanor

Education

High School Diploma or equivalent

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life‑changing care, or something in‑between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet‑recognized health system ranked by U.S. News and World Report, we’ve received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we’re committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We’re also affiliated with Penn Medicine for cancer and neurosciences, and the Children’s Hospital of Philadelphia for pediatrics.

• Location: Burrs Rd - 101 Burrs Road Office Center, Bldg 2
• Remote Type: On‑Site
• Employment Type: Employee
• Employment Classification: Regular
• Time Type: Full time
• Work Shift: 1st Shift (United States of America)
• Total Weekly Hours: 40
• Additional Locations:

Position Responsibilities:

• Responsible for the organized flow of patients throughout the department by accurately inputting surgical procedures and preference cards, orders.
• Acts as the key contact within the department for coordinating the admission process and scheduling surgical procedures.
• Alerts facilitator of current or potential problems and assists in resolution.
• Handles a high volume of incoming and outgoing communication from the unit while providing excellent customer service.
• Maintains medical records, stat reports, enters data into multiple data bases, and runs reports as required.
• Maintains office supplies and equipment.
• Assists in orienting new staff on scheduling and data collection processes.
• Assists with unit coverage as needed.

Position Qualifications Required / Experience Required:

• Previous medical clerical experience.
• Understanding of medical terminology.
• Computer user proficiency (data entry).
• Clear communication skills.
• Professional phone demeanor.

Required Education:

• High School Diploma or equivalent required.

Hourly Rate:

$18.89 - $27.81 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Benefits:

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability
• optional long-term disability
• colleague and dependent life insurance
• supplemental life and AD&D insurance
• tuition assistance
• employee assistance program that includes free counseling sessions

Be Well, Get Well and Stay Well That's our mission. We’re dedicated to offering the best quality care through our extensive range of services and facilities. Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world‑class quality healthcare. We continually work to be your premier choice of health and wellness in South New Jersey.